Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• A degree or equivalent experience is desired.
• Accuracy and attention to detail, including using approaches and tools to check work and applying lessons learned from mistakes.
• Knowledge of collaborative techniques and ability to work constructively with a variety of individuals and groups.
• Effective oral and written communication skills, including listening and interpreting information accurately.
• Ability to adapt to changing assignments, processes, and people.
• Ability to manage multiple concurrent priorities and activities while maintaining productivity.
• Knowledge of problem-solving approaches and ability to apply accepted procedures for problem analysis and resolution.
• Knowledge of office administration activities and ability to support local and remote teams.
• Knowledge of Microsoft Office and ability to use basic features of two or more Office applications.
• Ability to work onsite five days a week.

Nice To Haves

• Demonstrated ability to manage multiple concurrent activities without reducing productivity.
• Experience coordinating domestic and international travel arrangements, expense reimbursements, and charge card reconciliation.
• Experience supporting local and remote teams.
• Experience using multiple Microsoft Office applications.

Responsibilities

• Answer telephones, take messages, and answer routine questions.
• Maintain vacation schedules and the master schedule of staff whereabouts.
• Maintain master copies of organizational policy and procedure manuals and keep them up to date.
• Type and distribute memos, meeting minutes, and presentations for staff.
• Facilitate domestic and international travel arrangements; assist with payments, expense processing, and charge card reconciliation.
• Arrange meetings and schedule rooms, equipment, and refreshments.
• Operate and maintain standard office equipment such as copiers, fax machines, and phones.
• Distribute internal and external correspondence to appropriate recipients.
• Coordinate travel arrangements and expense reimbursements.
• Order, stock, and distribute office supplies.

Benefits

• Medical, dental, and vision benefits
• Paid time off plan, including vacation, holidays, and volunteer time
• 401(k) savings plans
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSAs)
• Health Lifestyle Programs
• Employee Assistance Program
• Voluntary Benefits and Employee Discounts
• Career Development
• Incentive bonus
• Disability benefits
• Life Insurance
• Parental leave
• Adoption benefits
• Tuition Reimbursement