Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• At least four years of progressively responsible administrative, clerical, executive-assistant, secretarial, office-management, customer-service, or records-management experience.
• At least two years of the required experience supporting senior management, executive leadership, a front office, or a comparable high-visibility professional environment.
• High school diploma or equivalent.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe Acrobat, and shared electronic-file or collaboration systems.
• Strong written and verbal communication skills.
• Ability to prioritize competing assignments, meet deadlines, maintain confidentiality, and exercise professional judgment.
• Ability to create and maintain calendars, spreadsheets, correspondence, reports, meeting materials, tracking logs, and electronic files without extensive Government training.

Nice To Haves

• Experience in an executive office, C-suite office, or similarly structured corporate or public-sector organization.
• Associate’s degree, bachelor’s degree, or relevant professional certification in business administration, office management, communications, public administration, or a related field.

Responsibilities

• Manage calendars, schedule meetings and appointments, and arrange conference rooms or virtual meeting resources.
• Prepare meeting agendas, attendance lists, briefing materials, meeting packets, and follow-up action-item lists.
• Draft, edit, format, proofread, and distribute correspondence, memoranda, reports, presentations, and other documents.
• Receive, screen, route, and track correspondence, telephone calls, requests, and inquiries.
• Maintain electronic and paper files in accordance with DFC records-management requirements.
• Perform data entry and maintain spreadsheets, tracking logs, dashboards, and routine reports.
• Support preparation, routing, tracking, and filing of procurement, travel, financial, human-resources, facilities, and administrative documents.
• Monitor shared email inboxes or service queues and route requests to the appropriate DFC office or authorized individual.
• Coordinate logistics for meetings, training sessions, events, and conferences; prepare conference rooms and ensure materials, equipment, and participant information are available.
• Coordinate with facilities, information technology, security, and other stakeholders to support meetings and events.
• Prepare meeting notes, action items, and follow-up correspondence when requested.
• Provide professional support to DFC personnel, external stakeholders, and visitors.
• Organize, maintain, and retrieve official and working files; accurately name, store, and retain documents in designated systems.
• Protect sensitive, confidential, proprietary, and personally identifiable information, and follow DFC procedures for records retention, information handling, and disposition.
• Maintain status trackers for assignments, correspondence, deliverables, and office actions.
• Order, receive, and organize office supplies and administrative materials as directed.
• Assist with onboarding logistics, workspace coordination, and administrative orientation for new personnel as authorized.
• Support routine administrative research, information gathering, and report preparation.
• Perform other administrative tasks within the scope of the position as assigned by an authorized Government official.
• Schedule appointments, provide information to callers, take dictation, and relieve officials of clerical work and minor administrative and business details.
• Reserve conference rooms and request facilities services; when required, prepare or make requests for official transportation in and outside Washington, DC, and room reservations for visitors or other personnel.

Benefits

• Medical and prescription drug coverage with a choice of three UnitedHealthcare medical plans.
• Dental insurance for employees and eligible dependents.
• Company-paid vision insurance.
• Employer-funded health reimbursement arrangement for employees enrolled in the Silver HRA medical plan.
• Company-paid basic life and accidental death and dismemberment insurance, plus short-term and long-term disability coverage.
• Optional supplemental life and AD&D insurance, including options for eligible dependents.
• Employee Assistance Program with confidential counseling and legal and financial support resources for employees and their families.
• Virtual care, behavioral health resources, and wellness programs through the medical plan.
• Personalized benefits-enrollment, coverage, claims, and provider-finding support through the Employee Care Center.