Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• 3+ years of administrative or executive assistant experience (preferably supporting senior leadership).
• Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and general tech-savviness including the use of AI.
• Exceptional written and verbal communication skills.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Must be a Notary Public or willing to obtain certification shortly after hire (company-sponsored).
• Must have a reliable vehicle and a valid driver’s license.
• Ability to maintain strict confidentiality and professionalism.

Nice To Haves

• Experience supporting multiple executives simultaneously.
• Background in healthcare, behavioral health, professional services, or corporate operations.
• Experience handling HR or finance-related administrative work.

Responsibilities

• Provide high-level administrative support to finance, operations, HR, and executive leadership.
• Manage complex calendars, coordinate internal and external meetings, and handle scheduling logistics.
• Prepare and edit correspondence, presentations, spreadsheets, and other executive-level documents.
• Assist with board-related materials, confidential documents, and sensitive communications.
• Coordinate travel arrangements, itineraries, and expense reports for executives.
• Maintain discretion and handle confidential information with professionalism.
• Serve as a central point of contact for the Wilkes-Barre office and support general office operations.
• Organize files, maintain records, and support compliance-related documentation.
• Support onboarding processes for new hires, including coordination of materials and scheduling.
• Assist with special projects, research assignments, and cross-department initiatives.
• Act as an in-house Notary Public, handling notarization of corporate documents, benefits forms, HR paperwork, and other official materials.
• Coordinate courier needs and run light corporate errands (e.g., document drop-offs, banking, post office runs, supply pickup).
• Support executive signature processes and maintain logs for notarized or executed documents.

Benefits

• Immediate medical (Blue Cross/Blue Shield), dental, and vision insurance
• Desirable work schedules
• Generous amount of Paid Time Off
• 401(k) retirement program with a company match
• Employee Assistance Program (EAP) benefits