Administrative Assistant, DFC

Dexis • Washington, DC

12h • Onsite

About The Position

Dexis is seeking an on-site Administrative Assistant to provide administrative and executive support to the U.S. International Development Finance Corporation (DFC), Office of the Chief Executive (CEO). The position represents Dexis and provides customer service, clerical support, and day-to-day administrative assistance to DFC’s front office and senior leadership. Regular in-person attendance is required at the DFC office in Washington, DC.

The role provides general clerical, administrative, and secretarial services in support of the DFC mission. Duties include office and executive support; meeting, event, and communication coordination; records and information management; and general administrative assistance. The position also handles appointment scheduling, caller inquiries, dictation, conference-room reservations, facilities requests, and, when required, requests for official transportation and reservations for visitors or other personnel.

Requirements

• At least four years of progressively responsible administrative, clerical, executive-assistant, secretarial, office-management, customer-service, or records-management experience.
• At least two years of the required experience supporting senior management, executive leadership, a front office, or a comparable high-visibility professional environment.
• High school diploma or equivalent.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe Acrobat, and shared electronic-file or collaboration systems.
• Strong written and verbal communication skills.
• Ability to prioritize competing assignments, meet deadlines, maintain confidentiality, and exercise professional judgment.
• Ability to create and maintain calendars, spreadsheets, correspondence, reports, meeting materials, tracking logs, and electronic files without extensive Government training.

Nice To Haves

• Experience in an executive office, C-suite office, or similarly structured corporate or public-sector organization.
• Associate’s degree, bachelor’s degree, or relevant professional certification in business administration, office management, communications, public administration, or a related field.

Responsibilities

• Manage calendars, schedule meetings and appointments, and arrange conference rooms or virtual meeting resources.
• Prepare meeting agendas, attendance lists, briefing materials, meeting packets, and follow-up action-item lists.
• Draft, edit, format, proofread, and distribute correspondence, memoranda, reports, presentations, and other documents.
• Receive, screen, route, and track correspondence, telephone calls, requests, and inquiries.
• Maintain electronic and paper files in accordance with DFC records-management requirements.
• Perform data entry and maintain spreadsheets, tracking logs, dashboards, and routine reports.
• Support preparation, routing, tracking, and filing of procurement, travel, financial, human-resources, facilities, and administrative documents.
• Monitor shared email inboxes or service queues and route requests to the appropriate DFC office or authorized individual.
• Coordinate logistics for meetings, training sessions, events, and conferences; prepare conference rooms and ensure materials, equipment, and participant information are available.
• Coordinate with facilities, information technology, security, and other stakeholders to support meetings and events.
• Prepare meeting notes, action items, and follow-up correspondence when requested.
• Provide professional support to DFC personnel, external stakeholders, and visitors.
• Organize, maintain, and retrieve official and working files; accurately name, store, and retain documents in designated systems.
• Protect sensitive, confidential, proprietary, and personally identifiable information, and follow DFC procedures for records retention, information handling, and disposition.
• Maintain status trackers for assignments, correspondence, deliverables, and office actions.
• Order, receive, and organize office supplies and administrative materials as directed.
• Assist with onboarding logistics, workspace coordination, and administrative orientation for new personnel as authorized.
• Support routine administrative research, information gathering, and report preparation.
• Perform other administrative tasks within the scope of the position as assigned by an authorized Government official.
• Schedule appointments, provide information to callers, take dictation, and relieve officials of clerical work and minor administrative and business details.
• Reserve conference rooms and request facilities services; when required, prepare or make requests for official transportation in and outside Washington, DC, and room reservations for visitors or other personnel.

Benefits

• Medical and prescription drug coverage with a choice of three UnitedHealthcare medical plans.
• Dental insurance for employees and eligible dependents.
• Company-paid vision insurance.
• Employer-funded health reimbursement arrangement for employees enrolled in the Silver HRA medical plan.
• Company-paid basic life and accidental death and dismemberment insurance, plus short-term and long-term disability coverage.
• Optional supplemental life and AD&D insurance, including options for eligible dependents.
• Employee Assistance Program with confidential counseling and legal and financial support resources for employees and their families.
• Virtual care, behavioral health resources, and wellness programs through the medical plan.
• Personalized benefits-enrollment, coverage, claims, and provider-finding support through the Employee Care Center.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED