Administrative Assistant
About The Position
The Administrative Assistant provides comprehensive administrative support to various departments and helps ensure smooth operations through effective communication and organization. The role includes managing calendars, arranging meetings, coordinating travel, and handling related logistics. It also supports employee records and attendance, onboarding and orientation, time and attendance processes, and may involve field support for units with tally counts. The position helps maintain accurate records, manage office supplies, and support employee performance and corrective-action documentation. The Administrative Assistant may occasionally fill in at a school location when there are heavy call-offs and assist with catering or back-to-school training documents.
Responsibilities
- Maintain employee records, attendance logs, and compliance forms.
- Process invoices, receipts, and other financial documents.
- Assist with data entry, reporting, and database updates.
- Support onboarding of new employees, including paperwork and orientation setup.
- Coordinate meetings, trainings, and company events.
- Fill in at a school location from time to time in the event of heavy call-offs.
- Order and restock office supplies.
- Order and restock school uniforms.
- Assist with catering when necessary.
- Support preparation of back-to-school training documents.
- Assist Food Service Directors with employee performance and disciplinary documentation.
- Provide administrative support for performance management and corrective-action records.
- Prepare and organize employee discipline and performance-improvement documentation.
- Coordinate and maintain documentation related to staff performance and corrective actions.
- Manage calendars, arrange meetings, and coordinate travel plans.
- Support units in the field with tally counts when needed.
Benefits
- Career growth and paid training
- Work-life balance, with no nights or weekends
- Free meals daily
- Annual Shoes for Crews credit of $40
- Eight paid holidays
- Two raises per year based on performance reviews
- Referral bonus of $500–$1,000 with no limit
- Paid unused sick time
- Public transportation/parking pre-tax benefit
- Illinois Paid Leave Work Act leave of up to 40 hours per year for full-time employees, or average hours per week per year for part-time employees
- 401(k) with matching
- For full-time employees only: medical, dental, vision, and additional voluntary benefits
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
