Administrative Assistant - Water Technologies

Veolia Environnement SA•Fontana, CA

11h•$23 - $28•Onsite

About The Position

The Administrative Assistant supports day-to-day administrative activities across multiple site functions and departments, reports directly to the Plant Manager, and interacts with personnel throughout the facility. The role handles mail and small-package preparation; human resources data entry and filing; purchase orders and payment requests; ordering and stocking office supplies and refreshments; document scanning, archiving, and departmental records; contractor packets; incoming calls; site postings; employee events; vendor check deposits; and administrative support for facilities maintenance. Additional duties may be assigned by management. Core hours are 8:00 a.m. to 4:00 p.m., with flexibility depending on site events and needs.

Requirements

High school diploma or GED and equivalent job experience.
Working knowledge of Office 365.
Demonstrated ability to work productively under minimal supervision.
High level of professionalism.
Organization skills.

Nice To Haves

Knowledge of SAP.
Experienced-level Microsoft Office Excel skills.
At least two years of administrative or professional office experience.

Responsibilities

Collect and distribute incoming and outgoing mail and prepare small FedEx and U.S. mail packages.
Enter timecard and time-off information, employee rewards, and other human resources data; maintain related files.
Create purchase orders and payment requests for the site.
Order office and paper supplies and keep supply cabinets stocked.
Scan documents for archiving, maintain copies, and complete departmental filing.
Maintain contractor packets, including creating packets for onsite vendors, processing annual FedEx renewal packets, and filing completed forms.
Order and stock refreshments for Training Center meetings and trainings, lunchrooms, office coffee stations, and the area kitchenette.
Help screen and direct incoming telephone calls and provide information to callers.
Participate in the employee activity committee and help organize and order site appreciation and employee events.
Create and post notices across the site.
Maintain professional and courteous relationships during corporate plant visits and tours and with contractors.
Deposit vendor checks and notify Finance.
Provide facilities maintenance support, including purchase order support, facility drawings, scanning, renumbering rooms, organizing keys, connecting with vendors, scheduling work, audit database support, and organizing janitorial supplies.
Perform other tasks as requested by management.