Administrative Assistant I
About The Position
The Administrative Assistant I provides comprehensive administrative and clerical support to help ensure smooth daily office and factory operations. The role manages schedules and communications, maintains accurate and confidential records, supports logistical and financial record-keeping tasks, and serves as a point of contact for internal teams and external stakeholders. It also supports factory leadership with audit preparation and documentation, handles customer-requested card pulls, and coordinates employee engagement activities. The position is onsite at the Springfield, Illinois factory and is scheduled Monday through Friday, 7:30 a.m. to 4:00 p.m., for 80 hours bi-weekly.
Requirements
- High school diploma or equivalent.
- At least 18 years of age.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Strong organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Ability to handle confidential information with discretion.
- Must be a sole U.S. citizen without dual citizenship.
- Must successfully pass background screening requirements, including criminal history, education, credit, and drug screening, and obtain any required program-specific credentials and certifications.
Nice To Haves
- Associate degree or higher in Business Administration or a related field.
- Experience with office management software and database systems.
- Prior experience in an administrative or clerical role.
- Familiarity with basic bookkeeping or accounting principles.
- Ability to multitask effectively in a fast-paced environment.
Responsibilities
- Manage and organize calendars, appointments, and meetings for team members or management.
- Prepare, proofread, and distribute correspondence, reports, and other documents.
- Greet and direct visitors in accordance with site security and visitor procedures.
- Answer and direct phone calls, emails, and other communications promptly and professionally.
- Maintain and update electronic and physical filing systems, ensuring data accuracy and confidentiality.
- Assist with travel arrangements, expense reports, and other logistical tasks as needed.
- Support coordination of office supplies and equipment inventory to ensure availability.
- Collaborate with other departments to facilitate smooth workflow and information sharing.
- Perform data entry and basic bookkeeping tasks to support financial record-keeping.
- Assist with inventory counts and help identify and resolve discrepancies.
- Support factory leadership with audit preparation, documentation, and follow-up activities.
- Collect, prepare, and ship customer-requested card pulls according to established procedures.
- Coordinate employee engagement events and activities for the factory.
- Perform other administrative duties as assigned.
Benefits
- Benefits are offered as part of a competitive total rewards package; specific benefits are not listed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
