Administrative Assistant I

Washoe Tribe of Nevada and California•Gardnerville Ranchos, NV

2d•$31,803 - $47,715•Onsite

About The Position

Under direct supervision, the Administrative Assistant I performs a variety of administrative duties and tasks while maintaining the confidentiality of privileged information. The role supports the Tribal Health department and Health Clinic through office administration, patient-record and data-entry assistance, financial and travel-document processing, scheduling, correspondence, and general clerical services. The position promotes a positive image of the Health Clinic to Tribal members and professional contacts.

Requirements

High school diploma or GED and two years of administrative or secretarial experience, or an equivalent combination of education and experience.
Possess and maintain a valid California or Nevada driver's license, or be capable of obtaining one within 30 days of employment.
Be insurable under the Tribe's Driving Policy.
Successfully pass a pre-employment drug and alcohol screen and background investigation.
Knowledge of modern office practices, procedures, and equipment.
Knowledge of business English, spelling, grammar, punctuation, and basic arithmetic.
Knowledge of records management and basic accounting procedures.
Knowledge of or ability to learn CDMIS, RPMS, and GUI computer programs.
Knowledge of the general goals and purpose of the Washoe Tribal Health Center.
Ability to communicate effectively in English, verbally and in writing.
Ability to establish and maintain professional relationships with people of varying social and cultural backgrounds and with coworkers at all levels.
Ability to represent the organization professionally and build respect and confidence.
Ability to maintain confidentiality.
Ability to handle multiple tasks and meet deadlines in stressful situations.
Ability to carry out verbal and written instructions.
Ability to work independently with minimal supervision.
Ability to demonstrate excellence and continually seek improved results.
Skill operating business computers and office machines, including in a Windows environment and using Word, Excel, Access, and presentation software such as PowerPoint.

Nice To Haves

Qualified Native American Indian status is preferred.

Responsibilities

Answer incoming telephone calls, determine their purpose, and forward them to appropriate personnel or departments using professional telephone etiquette.
Screen incoming calls and correspondence, exercise judgment, and respond appropriately.
Record and deliver messages or transfer calls to voicemail when appropriate.
Welcome visitors, determine the nature of their business, and announce them to appropriate personnel in a professional and courteous manner.
Prepare program flyers and promotional materials as directed.
Assist with scheduling facilities, travel, and activities.
Arrange travel, prepare and submit travel-related documents, and maintain travel information.
Maintain financial records and process accounts payable, purchasing, and travel documents.
Prepare correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instructions.
Edit and review correspondence and documents for correct grammar, punctuation, and spelling.
Maintain, update, and communicate schedules and calendars for appropriate personnel.
Promote a positive image of the Health Clinic to Tribal members and professional contacts.
Input patient information into clinical records and other computer programs.
Review forms for accuracy and completeness and seek additional information as necessary.
Perform administrative and clerical tasks for the Health Clinic.
Maintain patient files in accordance with HIPAA and confidentiality policies.
Assist with computerized testing procedures.
Assist with computer data entry for medical billing.
Assist staff with the CHS referral process.
Prepare and issue receipts for payments.
Establish and maintain an effective filing and retrieval system.
Maintain and operate office machines, equipment, and computers, and perform or coordinate general maintenance and repair.
Photocopy, collate, distribute, and file documents.
Transmit outgoing faxes and retrieve, log, and distribute incoming faxes.
Maintain an inventory of office supplies and a log of vendor expenses.
Receive, sort, log, and route mail.
Attend meetings and take minutes as requested.
Perform errands for the Director as needed.
Perform other duties as required.