Administrative Assistant (PRN)

Pyramid Healthcare•Pittsburgh, PA

14h•Onsite

About The Position

The Administrative Assistant organizes and coordinates office administration and procedures to support organizational effectiveness, efficiency, and safety. The role manages front-office operations, follows intra-office communication protocols, streamlines administrative procedures, oversees inventory control, and supports office staff supervision and task delegation. The position is scheduled every Saturday from 11 a.m. to 7 p.m. and may require local travel using the employee’s own transportation, with scheduling based on operational need. The role supports a behavioral healthcare facility by welcoming clients, coordinating appointments, assisting with medical records and intake processes, performing clerical duties, purchasing supplies, maintaining office equipment, handling petty cash, and keeping the office organized and clean. The work takes place indoors in a usually moderately quiet environment. The employee may be exposed to illnesses or infections from clients and to traumatic situations, including psychiatric situations.

Requirements

High school diploma required.
Excellent oral and written communication and interpersonal skills.
Proficiency in Microsoft Office.
Ability to learn new systems, including electronic medical records.
Ability to handle a crisis or potential-risk situation and react appropriately.
Working knowledge of federal and state standards and applicable regulatory and compliance standards.
Provide own transportation for required local travel.

Nice To Haves

Bachelor’s degree preferred.
Experience in administrative functions preferred.
Experience in the behavioral healthcare field preferred.

Responsibilities

Manage the facility’s front office.
Greet clients as they enter the facility.
Oversee scheduling of all appointments.
Oversee medical records filing, transcription, and transfer, and assist the facility with these responsibilities.
Perform clerical duties, including answering phones, mailing, filing, copying, faxing, and typing.
Purchase office and client supplies.
Assist with the intake process and billing sheets.
Maintain office equipment and contact vendors when maintenance is required.
Handle petty cash.
Maintain the appearance, cleanliness, and organization of the office.
Perform other duties as assigned.