Administrative Assistant

BDO USA, P.C. • San Antonio, TX

15h • $24 - $39 • Hybrid

About The Position

The Administrative Assistant provides in-office administrative support to an assigned office and may also support a geographical market, Geo, related offices, or national teams. The role uses a variety of administrative systems and follows firm policies and procedures, supporting management members, service teams, and other colleagues as needed. Duties may also include facilities, front desk, or mail room support. This is a variable hybrid role that may require up to full-time on-site support, depending on location and office needs.

The position supports departments with standardized task processing, administrative requests, meetings and conferences, invoices, onboarding and offboarding, expense reporting, client setup and data maintenance, and preparation of business materials. It may also include seasonal or as-needed tax support. The role requires strong customer service, communication, organizational, computer, and confidentiality skills in a deadline-driven environment.

BDO describes itself as an employee stock ownership plan (ESOP) company and notes that its Total Rewards benefits may be subject to eligibility requirements. The posting provides hourly pay ranges that vary by location: California $26.00–$35.00; Colorado $24.00–$38.50; Maryland $28.00–$32.00; Minnesota $28.85–$32.70; NYC/Long Island/Westchester $36.00–$38.50; Virginia $28.00–$32.00; Washington $26.00–$35.00; and Washington DC $28.00–$32.00.

Requirements

• High school diploma, GED, or equivalent.
• At least three years of administrative experience.
• Advanced proficiency in Microsoft Office Suite.
• Ability to work in a deadline-driven environment, manage multiple projects or tasks, and maintain attention to detail.
• Advanced or expert computer skills, including Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication, including strong grammar, spelling, and punctuation, to work with senior management and executive-level clients.
• Superior customer service skills, with independent judgment, finesse, and diplomacy.
• Excellent organizational skills and attention to detail to support effective multitasking.
• Ability to manage highly confidential information.
• Ability to work effectively with all levels of management and external clients.
• Willingness to contribute as a team player and help as needed.

Nice To Haves

• Bachelor’s degree.
• Experience at a professional services firm.
• Experience with the firm’s ERP system.
• Experience with the PeopleSoft database.
• Consistently seeks to improve processes.

Responsibilities

• Support departments by processing assigned tasks using firm systems, tools, and software.
• Provide support for centralized administrative support tickets, other administrative support teams or offices, and national, Geo, or market teams, including e-filing support for the national tax administration team.
• Provide administrative support for large in-office or market-wide meetings and conferences, including scheduling with principals and firm leaders, managing calendar invitations, reserving meeting rooms, and arranging catering and setup.
• Assist the Office Administrator with obtaining coding and approvals for vendor invoices and processing client invoices using information provided by management; support may include firm or office memberships and licenses.
• Assist with new-hire onboarding and employee offboarding as directed.
• Provide expense-reporting support by submitting an expense report ticket.
• Collaborate with management to set up new clients, maintain and manage client data and billings, and respond to ad hoc requests.
• Prepare materials such as letters, memoranda, interoffice communications, confidential presentations, and reports.
• Handle related tax support services on a seasonal or as-needed basis.
• Perform other duties as required.

Benefits

• Employee stock ownership plan (ESOP), described as a qualified retirement plan and part of the firm’s Total Rewards offerings.
• The posting refers to comprehensive compensation and Total Rewards benefits, subject to eligibility requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED