Administrative Assistant Jobs in Kansas City, MO

About The Position

Requirements

• High School diploma or GED equivalent.
• Five (5) years of relevant experience.
• Microsoft Office Suite (Word, Excel and Outlook)
• Adobe applications
• Legal documents
• Communication
• Confidentiality
• Ethical conduct
• Calendar management
• Recordkeeping
• Organization
• Legal proofreading
• Customer service
• Collaboration and team work
• Workday
• SharePoint
• NextRequest and/or NetDocuments
• Work ethic
• Detail oriented
• Accuracy
• Time management
• Initiative

Nice To Haves

• Three (3) years of experience in a law firm, corporate legal department, or government agency.
• Familiarity with legal terminology, court procedures, document formats, and electronic court filing systems.

Responsibilities

• Greet and assist visitors; set up conference room for meetings; answer, screen and route telephone calls and emails; handle incoming and outgoing mail and faxes; manage necessary office supplies.
• Log and track contracts and agreements from intake to full execution, communicate with internal departments and external parties, route for signature, maintain electronic files and contracts in repository database.
• Assist with drafting and filing of organizational and formation documents for University’s corporate affiliates.
• Monitor departmental mailboxes and direct incoming requests for legal services, subpoenas, records requests, and legal filings for timely response.
• Support attorneys and other office staff with projects requiring clerical assistance.
• Assist with office or University events, providing notary services on request.
• Assist the Director of Litigation and assigned attorneys with various stages of investigations and claims activities as requested.
• Assist with gathering and organizing records from internal departments for use in internal proceedings and outside litigation.
• Assemble and format exhibits for internal hearing.
• Assist with proofing, formatting, finalizing and submitting court and administrative filings.
• Assist with gathering, preparing and producing records in response to subpoenas and records requests.
• Set and track litigation holds.
• Prepare chronologies and timelines.
• Track and process outside counsel invoices for legal services to the University and maintain existing database for tracking global expenditures.

Benefits

• health, dental, and vision insurance
• health expense accounts with generous employer contributions
• Employer-paid life insurance
• long-term disability insurance
• various additional voluntary insurance plans
• Paid time off, including vacation and sick
• ten paid holidays
• One paid discretionary day is available after six months of employment
• paid time off for bereavement
• paid time off for jury duty
• paid time off for military service
• parental leave is available after 12 months of employment
• A retirement program with a generous employer contribution
• additional voluntary retirement programs (457 or 403b)