Bilingual Administrative Assistant

Balls Foods•Kansas City, KS

1d•$20 - $25•Onsite

About The Position

We are looking for a bilingual Spanish/English professional with strong administrative skills, technological proficiency, attention to detail, and effective communication abilities in both languages. As the Administrative Assistant for the Tippin's Pie Plant, you will support Front Office, Human Resources, and Data Entry Accounting functions. You will serve as a trusted resource for teammates and managers, and create a welcoming experience for candidates, visitors, vendors, and callers. This role is ideal for someone who excels at organization, enjoys helping people, and can manage both front-facing duties and behind-the-scenes operations.

Requirements

Bilingual Spanish/English proficiency (spoken and written) required
Strong organizational skills and ability to manage multiple priorities with attention to detail
Comfortable with technology and capable of learning new systems
Confident and professional communication skills with diverse individuals
Enjoyment in helping others and problem-solving
Dependable, approachable, and reliable
Strong attention to detail, particularly with numbers, records, and confidential information
High school diploma or equivalent
1-3 years of experience in administrative, office support, receptionist, Human Resources, accounting, or a related field

Nice To Haves

Experience with HRIS, payroll, accounting, ATS/recruiting, or other business systems

Responsibilities

Serve as the primary point of contact for teammates, visitors, vendors, candidates, and callers, managing phones, greetings, and check-ins.
Maintain front office operations by assisting with visitor access, mail, supplies, and daily needs to ensure a welcoming and professional experience.
Support payroll and timekeeping through Paylocity, and assist with HR administrative processes such as PTO, absences, and teammate records.
Aid in recruiting efforts by reviewing candidates, conducting initial screenings, scheduling interviews, and communicating with applicants.
Coordinate background checks, drug testing, hiring paperwork, and onboarding procedures.
Assist HR with teammate meetings, documentation, and other on-site HR tasks.
Act as a resource for Spanish- and English-speaking teammates regarding HR processes.
Process invoices and enter data into Business Central, monitoring the Accounts Payable inbox.
Maintain various records, including spreadsheets, trackers, logs, and electronic files.
Enter and submit operational hours and other required data, ensuring accuracy and completeness.
Assist teammates with Paylocity, forms, insurance inquiries, and general administrative needs.
Answer questions, direct individuals to appropriate resources, and follow up as necessary.
Provide day-to-day administrative support to managers and teammates.
Communicate effectively in both Spanish and English to ensure teammates understand processes and receive necessary support.