Administrative Assistant

Populous • Kansas City, KS

21d • Hybrid

About The Position

Populous is seeking an Administrative Assistant to provide licensure- and membership-related support to design professionals. The role requires someone organized, resourceful, detail-oriented, and able to manage multiple priorities. The ideal candidate has previous experience with an architecture or engineering firm and can contribute effectively in a fast-paced, deadline-driven environment.

The position is based in Kansas City, Missouri. It may occasionally require lifting items weighing up to 40 pounds, and overtime may be necessary.

Requirements

• Accredited degree in a related field or commensurate work experience.
• Proven work history in an office environment supporting a team.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Outstanding communication skills and a team-oriented mindset that supports effective collaboration.
• Positive and professional attitude, resourcefulness, and problem-solving ability.
• Detail-oriented, organized, quick to learn, and adaptable to new responsibilities.
• Ability to manage sensitive and confidential information effectively.
• Highly self-motivated and able to thrive in a fast-paced, deadline-driven environment.
• Proven administrative, time-management, and multitasking skills.
• Ability to occasionally lift items weighing up to 40 pounds.

Nice To Haves

• Previous experience with an architecture or engineering firm.
• Five or more years of Administrative Assistant experience preferred.

Responsibilities

• Maintain records of professional licenses, certifications, and memberships for architects and interior designers, including renewal dates, requirements, and fees.
• Track upcoming expirations and coordinate timely renewals for AIA, IIDA, NCARB, NCIDQ, LEED, and other credentials or memberships.
• Assist employees with licensure applications, renewals, and reciprocity requirements.
• Prepare and submit expense reports.
• Reconcile the company purchasing card.
• Prepare and update project documents, requests for information, submittals, and meeting notes.

Benefits

• Professional on-site development and training programs.
• Summer hours.
• On-site gym in Dallas and Kansas City.
• Hybrid schedule.
• Paid architect licensure and certification exams.
• Wedding pay.
• Quarterly kickbacks.
• Charitable match program.
• Medical, dental, and vision coverage.
• 401(k).
• FSA/HSA.
• Paid time off.
• Continuing education benefits.
• Competitive salary and bonus packages.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed