Sr. Administrative Assistant

National Association of Insurance Commissioners•Kansas City, KS

18d•Hybrid

About The Position

The Regulatory Affairs division of the National Association of Insurance Commissioners (NAIC) has an exciting opportunity for a Senior Administrative Assistant. This position provides comprehensive administrative and committee support to the Directors of Property & Casualty Regulatory Services and P/C Technical Advisory Services and their teams. Responsibilities include project coordination, meeting and document management, stakeholder communication, and support of NAIC committees, task forces, and working groups. This is a full-time hybrid position, in a positive and flexible environment. Residency within 100 miles of the Kansas City, Missouri office is required.

Requirements

Associate's degree and 7–10 years of progressively responsible administrative support experience or an equivalent combination of education and experience.
Strong organizational, proofreading, and document management skills.
Proficient with MS Word, Excel, Adobe, and Outlook.
Knowledge of MS PowerPoint.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

Experience supporting executives, committees, or cross-functional teams in a professional environment.

Responsibilities

Provide administrative support to the Directors of P/C Regulatory Services and P/C Technical Advisory Services, including calendar management, meeting coordination, project tracking, and cross-functional communication.
Coordinate support for NAIC committees, task forces, and working groups, including scheduling, agendas, announcements, document posting, minutes, membership updates, and in-person or virtual meeting logistics.
Manage departmental budgets, accruals, purchase card reconciliations, invoices, expense reports, participant reimbursements, and related financial tracking in alignment with internal processes.
Prepare, edit, proofread, and format correspondence, reports, presentations, meeting materials, and other business documents with accuracy and attention to quality.
Support rate review and data call processes, maintain access databases and member lists, and assist with operational initiatives and special projects.
Serve as a resource for regulators, NAIC staff, commissioners, and external stakeholders by responding to inquiries, facilitating communication, and supporting strong working relationships.