Administrative Assistant Sr
About The Position
Donaldson is seeking a Senior Administrative Assistant who thrives in a dynamic workplace and can perform advanced, diverse administrative duties for the VP of Mobile Solutions, which may be confidential. Qualified candidates must be able to work an on-site schedule at our Bloomington, MN office. Donaldson is committed to solving the world’s most complex filtration challenges. Together, we make cool things. As an established technology and innovation leader, we are continuously evolving to meet the filtration needs of our changing world. Join a culture of collaboration and innovation that matters and a chance to learn, effect change, and make meaningful contributions at work and in communities. If you have talent, initiative, and a desire to join a thriving global company with a wealth of career opportunities, you can make a world of a difference at Donaldson, a leading provider of filtration solutions. At Donaldson, we are working with people and businesses from all over the globe. Our work improves lives, protects the environment and enhances equipment performance. Our culture is based on the values of integrity, respect, and commitment.
Requirements
- High school diploma required.
- 3+ years applicable work experience in Administrative Assistant or similar.
- Proficient in Microsoft Office Suites such as Outlook, SharePoint, Word, Excel, PowerPoint, OneNote, etc., with a drive to stay current in and continuously develop these skills.
- Experience managing calendars, meeting coordination, and travel
- Strong attention to detail and organization.
- Proven track record of maintaining high integrity and confidentiality.
Nice To Haves
- Experience supporting multiple leaders.
- Experience with tradeshow coordination and event planning.
- Experience supporting new hire onboarding/partnership with training. team and scheduling introductions, and related activities.
Responsibilities
- Provide dedicated coordination and strategic support for an executive and associated teams, working collaboratively to understand shifting priorities
- Coordinate both in-person and virtual meetings & special events (logistics, agendas, meeting support, meeting minutes, meals, electronic platforms & AV coordination, travel coordination, facility and/or venue scheduling, etc.)
- Collects, compiles, and analyzes moderately complex data and information utilized in management decision making, reports, or presentation materials
- Organizes and manages leadership team calendars, providing responses for routine communications on behalf of executive
- Manages expense reporting for leadership team
- Prepares and composes routine and ad hoc correspondence, prepares reports and manages special projects as directed (e.g. SharePoint migration, United Way campaign, award administration, etc.)
- Manage office supplies (ordering, inventory control)
- Organize and manage distribution lists and organization charts
- Assist and support with coordination/onboarding of new employees
- Develop strong network and partnerships; leverage partnerships with your teammates to move business processes forward and work effectively as part of a team
- Professionally represent Donaldson as administrative liaison with others outside the company
Benefits
- health benefits
- retirement plan (401k)
- paid time away
- paid leaves (including paid parental leave)
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
