Sr. Administrative Assistant

Florida Crystals / ASR Group•Crockett, CA

6d•$59,000 - $98,000•Onsite

About The Position

The Administrative Assistant provides direct administrative support to the General Plant Manager and serves as a central point of coordination for day-to-day plant administrative activities and the site’s community relations efforts. This role manages calendars and meeting logistics, organizes records and correspondence, supports confidential meetings and follow-up activities, and maintains the site’s relationships and activities associated with community organizations, properties, events and other external stakeholders. The ideal candidate is highly organized, detail-oriented, service-minded and comfortable working across a fast-paced manufacturing environment and the surrounding community.

Requirements

Minimum of 5 years of administrative, executive support, community relations, office coordination or related experience required.
Experience providing administrative support to senior leader required
Experience coordinating calendars, meetings, events, external stakeholders and multiple priorities.
Intermediate proficiency with Microsoft Outlook, Word required. Advanced proficiency with Excel and PowerPoint required.
High school diploma or equivalent required.

Nice To Haves

Experience with community relations, community organizations, event coordination, public-facing activities or nonprofit partnerships strongly preferred.
Experience working in a manufacturing or industrial environment preferred.
Associate degree or additional education in business administration, communications, community relations or a related field preferred.

Responsibilities

Provide direct administrative support to the General Plant Manager, including calendar management, meeting coordination, scheduling, correspondence and day-to-day organization of priorities.
Coordinate internal and external meetings, site visits and events; prepare agendas and materials, arrange meeting logistics, capture meeting notes when requested and track follow-up items.
Maintain organized electronic and physical filing systems, records, correspondence and other administrative documentation.
Prepare and format reports, presentations, letters, meeting materials and other business communications as needed.
Coordinate administrative and logistical support for confidential meetings, labor relations discussions and union negotiations, including room scheduling, materials and meeting documentation as directed.
Serve as the primary administrative coordinator for the site’s community affiliations and maintain productive relationships with community organizations, local institutions and other external stakeholders.
Directly coordinate the day-to-day administrative needs, scheduling and activities associated with company-owned or supported community properties and facilities, including the park, library, museum and historic homestead.
Coordinate use of community facilities for approved events and activities, including community meetings, company functions, receptions, site tours and other gatherings.
Coordinate community events, sponsorships, charitable donations, outreach activities and partnership requests in collaboration with plant leadership and appropriate internal stakeholders.
Maintain accurate records of community affiliations, events, sponsorships, donations, facility use, requests, contacts and follow-up activities.
Receive and coordinate routine community inquiries and requests, routing sensitive or specialized matters to plant leadership or the appropriate internal resource.
Identify community engagement opportunities and bring requests, recommendations and potential partnerships to plant leadership for consideration.
Represent the company professionally when interacting with employees, union representatives, visitors, community partners, vendors and other stakeholders.
Participate in required quality, safety, environmental and company training and support site policies and safety expectations.
Perform other administrative duties and special projects as assigned.