Legal Services Administrative Assistant

Ches • Kansas City, MO

7d

About The Position

CHES, Inc. is seeking an experienced, organized, and detail-oriented Legal Services Administrative Assistant to provide full-time administrative support to two attorneys handling bankruptcy, estate planning, and related legal matters. The role is suited to someone comfortable in a busy professional office who already has strong computer and office skills, including proficiency with Microsoft Office, data entry, and electronic document management. Prior legal experience is preferred, while administrative experience, accuracy, dependability, and the ability to work independently are essential. English and Spanish bilingual proficiency is a significant plus but is not required.

The assistant will support daily attorney operations, maintain accurate and confidential electronic client records, assist with client intake and document collection, track case progress and missing materials, and prepare routine documents using established templates under attorney supervision. The ideal candidate can manage competing priorities, follow through without repeated reminders, communicate professionally and compassionately with clients, take initiative, and recognize the importance of deadlines, accuracy, and confidentiality.

CHES, Inc. is a nonprofit organization dedicated to helping individuals and families achieve greater financial stability and access essential services. Its legal services program assists people experiencing financial hardship with bankruptcy, estate planning, and related legal matters, with a commitment to providing professional and compassionate assistance.

Requirements

• Proficiency in Microsoft Word, including creating, editing, formatting, and proofreading professional documents.
• Proficiency in Microsoft Excel, including entering and organizing data, maintaining spreadsheets, sorting information, and using basic formulas.
• Proficiency in Microsoft Outlook for email, calendars, appointments, and scheduling.
• Proficiency in OneDrive and SharePoint for managing, organizing, and sharing electronic files.
• Demonstrated experience with accurate, high-volume data entry.
• Strong computer skills, including PDF software, scanning, electronic filing, and document management.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize assignments and support two attorneys simultaneously.
• Excellent written and verbal communication skills.
• Ability to follow written instructions and established procedures.
• Ability to work independently, take initiative, and complete assignments without constant supervision.
• Professional judgment and ability to maintain strict confidentiality.
• Experience in an administrative, professional office, or legal support position.

Nice To Haves

• Bilingual proficiency in English and Spanish.
• Previous experience in a law firm, legal services organization, or nonprofit.
• Familiarity with bankruptcy or estate planning procedures.
• Experience with legal case management software.
• Familiarity with Adobe Acrobat, electronic signatures, and online document portals.
• Experience communicating with clients and coordinating document requests.

Responsibilities

• Provide daily administrative support to two attorneys.
• Draft, format, proofread, and organize letters, forms, and other documents.
• Perform accurate and efficient data entry into case management systems.
• Maintain organized electronic client files and document folders.
• Scan, upload, download, rename, and organize electronic documents.
• Track outstanding assignments and follow up to ensure timely completion.
• Prepare reports, spreadsheets, and correspondence as requested.
• Assist with client intake and enter information into legal software.
• Request, collect, and organize financial and estate planning documents.
• Track missing documents and follow up with clients.
• Maintain checklists and monitor case progress.
• Prepare routine documents using established templates under attorney supervision.
• Maintain accurate and confidential client records.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed