Legal Administrative Assistant

Jackson Walker•Austin, TX

1d•Onsite

About The Position

Jackson Walker is hiring a full-time Legal Administrative Assistant in its Austin office to provide high-level administrative and legal support to attorneys in the Environmental/Regulatory/Legislative Practice Group. The role supports regulatory and litigation-related matters through document preparation, electronic filing, docket monitoring, billing coordination, calendar management, and the organization of legal records and correspondence. It requires strong technical skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. The position operates in a professional office environment using standard equipment. Jackson Walker is an Equal Opportunity Employer and states that qualified applicants will receive consideration without regard to protected characteristics. Reasonable accommodation is available during the application or interview process upon request.

Requirements

High school diploma or GED.
At least 5 years of administrative law or contested case litigation experience.
Strong proficiency in Microsoft Office Suite, iManage, e-filing platforms, and time entry systems.
Strong organizational, proofreading, communication, and time management skills.
Ability to prioritize multiple deadlines and work effectively in a fast-paced environment.
Ability to maintain confidentiality and exercise discretion.

Nice To Haves

Bachelor’s degree.
Experience with regulatory agencies such as PUC, Railroad Commission, SOAH, or TCEQ.
Experience with data rooms and discovery management.

Responsibilities

Prepare, proofread, and format legal documents, pleadings, discovery, memoranda, exhibits, and correspondence.
Perform electronic filings with regulatory agencies and assist with administrative law filings.
Monitor regulatory dockets and maintain organized electronic records.
Open new matters and submit conflict requests.
Assist with timesheet entry, billing review, prebill processing, and matter budget tracking.
Coordinate travel, meetings, appointments, and expense reimbursements.
Manage document distribution, profiling, and records organization within Firm systems.
Maintain attorney calendars and monitor deadlines and key dates.
Prioritize incoming workflow and manage multiple concurrent assignments.
Communicate professionally with attorneys, clients, and staff, and respond to client calls and messages in a timely manner.
Maintain confidentiality of Firm and client matters.
Provide overflow administrative assistance and support additional projects as assigned.