Legal Aministrative Assistant – Litigation (KCM)

Stinson Leonard Street•Parkville, MO

2d•Hybrid

About The Position

The Legal Administrative Assistant (LAA) is part of a multi-practice team that produces work product supporting attorney-client interactions. The role supports attorneys, paralegals, staff, and clients through legal document preparation, time entry, e-filing, file maintenance, correspondence, expense entry, and coordination of travel, meetings, and communications. LAAs report to the LAA Supervisor/Office Manager, while Team Leads coordinate day-to-day work. At least three days in the office are required to perform one or more essential functions. The position has no supervisory responsibilities, and no travel is expected. Regular and predictable attendance is an essential function. Applications should be submitted no later than 45 days after the posting date; later applications may not be considered.

Requirements

High school diploma or equivalent.
3–4 years of LAA experience or equivalent.
Strong computer skills, including Microsoft Word and Outlook and document management tools such as iManage.
Strong verbal and written communication skills.
Self-motivation, excellent organizational skills, and attention to detail.
Professionalism, strong customer service orientation, commitment to deadlines, and ability to multitask in a fast-paced, dynamic environment.
Strong professional and independent thinking skills, problem-solving ability, and ability to offer constructive opinions and creative solutions.
Team-oriented approach, including motivating and educating other team members.
Regular and predictable attendance.
Ability to perform the essential functions of the role, with reasonable accommodations as applicable; at least three days in the office are required to perform one or more essential functions.

Nice To Haves

College or business school education.
Prior experience in the assigned practice area(s).
Strong computer skills.
Law firm experience.

Responsibilities

Type and modify legal documents accurately, prioritize assignments, and meet project deadlines.
Coordinate lengthy or complex document preparation with Work Product Support Services as needed.
Prepare documents for electronic filing.
Review and route incoming mail; prepare outgoing mail and faxes, including arranging specialized mail or messenger services when necessary.
Ensure attachments, exhibits, and enclosures are included with documents.
Maintain paper and electronic files in accordance with current policies; work with Information Governance to create and maintain client files and indexes.
Mark case- or matter-related documents with filing instructions, perform routine filing, retrieve files, and maintain chronological and administrative files for assigned attorneys.
Professionally manage incoming calls, coordinate timekeeper calendars, and assist with expense reports, travel, and meeting arrangements.
Coordinate client dates with the Calendar/Docket Department as needed.
Prepare and process new matter forms; receive and screen calls, take messages, and receive and direct clients and visitors.
Coordinate travel, prepare itineraries and travel expense reports, schedule meetings, and arrange conference rooms and meals.
Maintain and update contact information in the contact database and communicate effectively with clients and others in the firm.
Anticipate the business needs of assigned attorneys, plan ahead, and meet deadlines.
Prepare daily time entries for assigned attorneys using firm-approved narrative guidelines and submit them to Accounting promptly.
Prepare expense reimbursement and disbursement requests.
Coordinate client billing matters with Accounting billing staff, attorneys, and clients; prepare billing letters and requested client financial updates; assist with tracking alternative fee arrangements and matter budgets.
Demonstrate effective teamwork, assist other LAAs as time permits, cooperate with other departments and firm personnel, and perform other duties assigned by the core practice group.