Legal Administrative Assistant - Litigation (KCM)
About The Position
The Legal Administrative Assistant (LAA) is responsible for producing a variety of work product related to attorney/client interactions. This includes document production, time entry management, coordination of travel plans, meetings, and communications, handling mail and correspondence, expense entry, and file maintenance. The LAA must work effectively with various law firm members, maintaining the highest levels of respect, confidentiality, and professionalism. This position reports to the LAA Supervisor/Office Manager and works under the direction of assigned attorneys and paralegals on a day-to-day basis.
Requirements
- High School diploma or equivalent.
- 3-4 years LAA experience or equivalent.
- Strong computer skills required with Microsoft Word and Outlook.
- Proficiency with file document management tools such as iManage.
Nice To Haves
- College or business school.
- Prior experience in the assigned practice area(s).
- Strong computer skills with PowerPoint.
- Law firm experience preferred.
Responsibilities
- Typing and modifying legal documents accurately and within requested timeframes for the assigned legal group, prioritizing work and meeting specific deadlines.
- Coordinating lengthy and complex document preparation with Work Product Support Services.
- Preparing documents for e-filing.
- Reviewing and routing incoming mail.
- Preparing and processing outgoing mail and faxes, arranging for specialized mail or messenger services.
- Ensuring all attachments, exhibits, and enclosures are included.
- Maintaining paper and electronic files in compliance with current policies.
- Working with the Information Governance Department to create and maintain client files and indexes.
- Marking case or matter-related documents with filing instructions.
- Performing routine filing and retrieving files.
- Professionally managing incoming calls, including client calls.
- Assisting in coordinating timekeeper calendars, expense reports, travel, and meeting arrangements.
- Coordinating specific client dates with the Calendar/Docket Department.
- Preparing and processing new matter forms.
- Receiving and directing clients and visitors.
- Coordinating travel arrangements, preparing itineraries, and preparing travel expense reports.
- Scheduling meetings and arranging for conference rooms and meals.
- Maintaining and updating contact names and addresses in the contact database.
- Communicating effectively with clients and with others in the Firm.
- Anticipating the business needs of assigned attorneys, planning ahead, and meeting deadlines.
- Preparing daily time entries for assigned attorneys utilizing Firm-approved narrative guidelines and submitting them to Accounting.
- Preparing expense reimbursement/disbursement requests.
- Coordinating client billing matters with Accounting billing staff, attorneys, and clients.
- Preparing billing letters and other requested client financial updates.
- Assisting attorneys with tracking and monitoring alternative fee arrangements.
- Assisting attorneys with automation, tracking, and monitoring of matter budgets.
- Demonstrating effective teamwork and providing assistance to other LAAs as time permits.
- Serving as a backup LAA to assigned timekeepers.
- Working cooperatively with other departments and individuals in the Firm.
- Performing other duties as assigned by the core practice group.
Benefits
- Competitive compensation and benefits package.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
