Litigation Legal Administrative Assistant

Coastal Wave Recruiting•Boston, MA

8d•$75,000 - $90,000•Hybrid

About The Position

A nationally recognized litigation law firm is seeking an experienced Litigation Legal Administrative Assistant to join its Boston office. This position will provide high-level administrative and litigation support to attorneys and paralegals handling sophisticated civil matters. The ideal candidate is a seasoned legal administrative professional with extensive litigation experience, strong knowledge of Massachusetts and federal court procedures, and the ability to independently manage multiple attorneys, deadlines, filings, and administrative responsibilities in a fast-paced environment. This is an excellent opportunity for an experienced legal professional who takes pride in being a trusted and highly dependable member of a litigation team.

Requirements

5+ years of experience as a litigation legal administrative assistant or litigation legal secretary required.
Strong experience with state and federal electronic court filing is required.
Advanced proficiency with Microsoft Word and Outlook; proficiency with Excel and PowerPoint.

Nice To Haves

Candidates with 10–20+ years of sophisticated litigation support experience are strongly encouraged to apply.
College degree preferred but not required.
Knowledge of Massachusetts state and federal court rules and procedures, including familiarity with Massachusetts Superior Court Rule 9A, strongly preferred.
Experience with legal technology and filing platforms such as PACER, ECF, Odyssey, File & ServeXpress, LexisNexis, and iManage, or comparable systems.
Experience with Aderant or similar legal billing software is a plus.
Notary Public designation is a plus but not required.
Experience supporting attorneys in complex civil litigation is strongly preferred.
Highly organized and exceptionally detail-oriented.
Comfortable supporting busy litigation attorneys with competing priorities.
Able to work independently and anticipate attorney needs.
Experienced managing court deadlines and time-sensitive filings.
An excellent written and verbal communicator.
Skilled at proofreading and producing polished legal documents.
Dependable, professional, and responsive.
Comfortable working in a high-volume, deadline-driven environment.
Able to prioritize multiple assignments without sacrificing accuracy.
Collaborative and willing to assist attorneys, paralegals, and colleagues as needed.
A strong problem solver who takes ownership of their work.

Responsibilities

Provide comprehensive administrative and secretarial support to assigned attorneys and paralegals.
Draft, format, edit, proofread, and finalize briefs, pleadings, correspondence, motions, discovery materials, and other legal documents.
Prepare Tables of Contents and Tables of Authorities.
Create document shells and assist attorneys with motions, discovery, hearings, and trial preparation.
Electronically file documents with Massachusetts state and federal courts.
Maintain knowledge of applicable state and federal court rules, filing procedures, and deadlines.
Proofread legal documents for formatting, accuracy, completeness, and compliance prior to filing or distribution.
Maintain organized and up-to-date electronic client and matter files.
Manage attorney calendars, appointments, court dates, filing deadlines, meetings, and other critical dates through Outlook.
Coordinate attorney travel arrangements and prepare expense and mileage reimbursements.
Enter, review, and revise attorney time entries and applicable litigation codes.
Review vendor invoices and prepare check requests and payment submissions.
Assist with prebill editing and coordinate with billing personnel to ensure accurate and timely client invoicing.
Assist with conflict checks and new matter procedures.
Provide professional telephone and client support on behalf of assigned attorneys.
Assist attorneys and paralegals with trial preparation and other litigation-related projects as needed.