Legal Administrative Assistant | Litigation

Koley Jessen P.C., L.L.O•Omaha, NE

16h•Onsite

About The Position

Koley Jessen is seeking a reliable and driven Legal Administrative Assistant to work closely with attorneys and paralegals to provide exceptional service and achieve the best results for clients. The firm fosters a collaborative culture that encourages problem-solving with imagination and determination. Every team member is considered vital to legal matters. This role offers unlimited learning opportunities and increased engagement by partnering with attorneys and paralegals. The Legal Administrative Assistant will also collaborate with other Legal Administrative Assistants on projects. The ideal candidate can multitask in a fast-paced environment, is proficient in Microsoft Office and relevant technology, and possesses effective verbal and written communication skills. An eagerness to learn, critical thinking skills, and a high level of engagement are also important.

Requirements

Proficiency in Microsoft Office applications
Embracing relevant technology to actively improve skills through formal and informal learning/training
Effective verbal and written communication skills
Ability to adapt communication style to suit different audiences
Eagerness to learn
Ability to perform at a high level of engagement
Practice critical thinking skills
Two (2) years of legal assistant or administrative assistant experience
Proven proficiency with Microsoft Office and other computer/software technologies
Curiosity about emerging technologies and interest in finding responsible, practical ways to use AI to improve efficiency and productivity

Nice To Haves

Previous experience using artificial intelligence tools in a law firm or other legal environment
Experience using AI for tasks such as document preparation, summarization, organization, research support, workflow improvement, or other legal administrative functions

Responsibilities

Time entry
Expense reports
Printing
Calendaring
Scanning
Mailings
Maintaining and organizing electronic files
Coordinating travel arrangements
Dictation/transcription
Document revisions
Document conversions
Redlining
Docketing
Learning and using litigation related software
Preparing outlines, exhibit lists, and notebooks for depositions and trial
Filing at the court levels (electronic as well)
Document drafting
Court filings
Scheduling hearings
Using firm-approved AI tools and other emerging technologies to assist with administrative, document, research, organizational, and other day-to-day tasks
Identifying opportunities to use AI and other technology to improve workflows, increase efficiency, and reduce repetitive tasks
Applying appropriate judgment when using AI tools, including reviewing and verifying AI-generated content for accuracy, completeness, and appropriateness before use
Supporting attorneys, paralegals, and other team members with basic AI-related tasks and technology
Maintaining awareness of confidentiality, privacy, and other applicable requirements when using AI and technology