Bilingual Administrative Assistant
About The Position
We're looking for a bilingual Spanish/English professional who enjoys working with people, staying organized, and being the person others can count on. This role requires strong administrative skills, confidence with technology, attention to detail, and the ability to communicate effectively in both English and Spanish. As our Administrative Assistant, you'll play an important role in supporting the Tippin's Pie Plant across Front Office, Human Resources, and Data Entry Accounting. You'll be a trusted resource for teammates and managers while also creating a welcoming and professional experience for candidates, visitors, vendors, and callers. This role is for someone who keeps things organized, takes pride in helping people, and enjoys being the friendly face up front while keeping things running smoothly behind the scenes.
Requirements
- Bilingual Spanish/English proficiency - both spoken and written - required
- Organized and can manage multiple priorities without losing sight of the details
- Comfortable with technology and confident learning new systems
- Communicate confidently and professionally with a variety of people
- Enjoy helping others and finding solutions
- Dependable, approachable, and someone teammates can count on
- Strong attention to detail, especially when working with numbers, records, and confidential information
- High school diploma or equivalent
- 1-3 years of administrative, office support, receptionist, Human Resources, accounting, or related experience
Nice To Haves
- Experience with HRIS, payroll, accounting, ATS/recruiting, or other business systems
Responsibilities
- Be the friendly face and voice of Tippin's for teammates, visitors, vendors, candidates, and callers
- Answer phones, greet visitors, manage check-in, and help keep the front office running smoothly
- Assist with visitor access, mail, supplies, and day-to-day front office needs
- Help ensure everyone who walks through our doors has a welcoming and professional experience
- Support payroll and timekeeping activities through Paylocity
- Assist with PTO, absences, teammate records, and other HR administrative processes
- Support recruiting by reviewing candidates, conducting initial screenings, scheduling interviews, and communicating with candidates
- Coordinate background checks, drug testing, hiring paperwork, and onboarding activities
- Assist HR with teammate meetings, documentation, and other on-site HR needs
- Serve as a helpful resource for Spanish- and English-speaking teammates navigating HR processes
- Process invoices and enter information into Business Central
- Monitor the Accounts Payable inbox and help keep invoices moving
- Maintain spreadsheets, trackers, logs, and electronic records
- Enter and submit operational hours and other required data
- Double-check information to ensure it's accurate, complete, and ready to go
- Help teammates with Paylocity, forms, insurance questions, and general administrative needs
- Answer questions, identify the appropriate resource, and follow up when needed
- Provide day-to-day administrative support to managers and teammates
- Communicate clearly in both Spanish and English to help teammates understand processes and get the support they need
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
