Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• Typically 3–5 years of experience in an administrative or professional support function.
• Experience managing travel and related expenses.
• Experience managing calendars.
• Ability to manage an office.
• Experience organizing events and meetings.
• Ability to support senior leaders.
• Ability to onboard new hires.
• Proficiency with the MS Office Suite.
• Good verbal and written communication skills.
• Good organizational skills.
• Good collaboration and teamwork skills.
• Good analytical and problem-solving skills.
• Post-secondary degree in a related field of study is desirable.

Nice To Haves

• Post-secondary degree in a related field of study.

Responsibilities

• Support strategic initiatives by tracking metrics and milestones.
• Build effective relationships with internal and external stakeholders and collaborate to deliver business objectives.
• Analyze data and information, provide insights and recommendations, assess issues, and determine next steps.
• Plan, coordinate, and implement department events and support meetings.
• Provide specialized professional support to an executive and senior managers.
• Coordinate budgets and report results against budget.
• Coach and mentor more junior administrative assistants.
• Manage calendars and upcoming events; send meeting invitations, book rooms, and arrange resources and other meeting requirements.
• Develop and maintain filing systems and ensure business and operational reports, forms, and documentation are readily available.
• Support the development of messaging by writing, editing, and distributing communications, including correspondence, presentations, and policies and procedures.
• Dispatch outgoing communications; answer the central phone line and respond to, resolve, or escalate inquiries.
• Process invoices for payment according to documented processes, guidelines, and vendor agreements.
• Prepare and log departmental expense claims and reports, and track expenses against budget.
• Arrange travel, including flight and hotel reservations.
• Coordinate premises and building matters with internal business units and external vendors, including staff and contractor arrivals and departures, relocations, office planning, and furniture requirements, while minimizing business interruptions.
• Monitor supplies inventory, anticipate needs, place and expedite orders, and verify receipts.
• Document and coordinate vacation and absence schedules in accordance with business needs and guidelines, and identify scheduling conflicts for resolution.
• Coordinate staff training requirements, including research, bookings, cancellations, and confirmations.
• Organize work information to ensure accuracy and completeness.
• Complete complex and diverse tasks within established rules and limits, including handling escalations from other employees as needed.
• Apply the Risk Management Framework and make sound, risk-informed decisions consistent with business strategy, approved risk appetite, policies, laws, and regulations.

Benefits

• Health insurance
• Tuition reimbursement
• Accident and life insurance
• Retirement savings plans
• May include performance-based incentives, discretionary bonuses, and other perks and rewards