Senior Administrative Assistant – Supporting Head of North America Product and a small Investments Team

Ameriprise Financial Services, LLC • New York, NY

6d • $65,000 - $80,000 • Hybrid

About The Position

Columbia Threadneedle Investments is seeking a proactive, highly organized Senior Administrative Assistant based in its New York office. The role supports the Head of North America Product and a small Investments Team, serving as a trusted partner to senior leaders through calendar management, communication, and coordination. The assistant organizes meetings, events, travel, and department initiatives, and provides project support across a dynamic investment organization. The position offers broad exposure and ownership, with the opportunity to strengthen collaboration and delivery across leaders and teams.

The role requires working in the office at least four days per week, with flexibility to work from home one day per week. Some roles may have additional or different in-office expectations, which will be discussed during hiring.

Requirements

• At least 1 year of administrative or support experience, with demonstrated success managing multiple priorities in a fast-paced environment.
• High school diploma or GED credential.
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience using expense, procurement, and travel tools such as Concur and Ariba.
• Excellent organizational and prioritization skills, with the ability to adapt quickly, anticipate needs, and work effectively with minimal direction.
• Sound judgment, discretion, and professionalism when handling confidential or sensitive information.
• Strong written and verbal communication, collaboration, and problem-solving skills, with a service-oriented approach to supporting leaders and teams.
• Valid U.S. work authorization that does not now or in the future require visa sponsorship.

Nice To Haves

• Corporate environment experience.
• Associate or bachelor’s degree, or equivalent experience.

Responsibilities

• Proactively manage complex executive calendars, prioritize competing demands, and coordinate schedules across internal and external stakeholders.
• Plan and organize meetings, conferences, town halls, team offsites, and other events, including logistics, materials, travel, and follow-up activities.
• Review and respond to emails on behalf of leaders, as appropriate, and identify items requiring attention, decisions, or follow-up.
• Coordinate domestic and international travel arrangements and prepare accurate, timely expense reports and invoices.
• Create and format presentations, communications, and other business materials to support leadership and team priorities.
• Support department operations, including employee recognition, timekeeping, budgets, invoices, supplies, and related administrative processes.
• Provide project and program support by researching questions, coordinating workstreams, tracking activities, and responding to ad hoc requests.
• Mentor and onboard administrative colleagues, provide guidance where appropriate, and contribute to consistent administrative practices.
• Provide back-up coverage for other administrative assistants and collaborate across the administrative community to maintain continuity of support.

Benefits

• Vacation time
• Sick time
• 401(k)
• Health insurance
• Dental insurance
• Life insurance
• Variable pay may be available in the form of bonus, commissions, and/or long-term incentives, depending on the role.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED