Administrative Assistant (1 Month Contract)

Aston Carter•Austin, TX

4d•$20 - $20•Onsite

About The Position

This one-month contract Administrative Assistant role provides high-level administrative and clerical support to help maintain smooth office operations while a team member is on short-term leave. The role manages information and communications, supports daily office functions, and assists visitors, clients, and employees. It serves as a key point of contact and helps maintain organized records, accurate documentation, and efficient workflows. The position is based onsite in an office in Austin, Texas, Monday through Friday, typically from 8:00 a.m. to 5:00 p.m. It involves regular use of a computer and standard office equipment, and professional office attire appropriate for greeting visitors. Paid parking is provided. The hourly pay range is $20.00–$20.00. If eligible, benefits for this temporary role may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a Health Spending Account; transportation benefits; an Employee Assistance Program; and time off or leave.

Requirements

High school diploma or GED.
Two years of experience in administrative support, clerical work, or a related office environment.
Strong verbal and written communication skills.
Ability to multitask in a fast-paced office environment.
Customer service skills and the ability to interact professionally with visitors, clients, and employees.
Interpersonal skills to collaborate with colleagues and maintain positive working relationships.
Ability to work independently and manage time efficiently with minimal supervision.
Ability to organize information, maintain accurate records, and manage filing systems.
Ability to handle confidential information with discretion and professionalism.
Previous experience using Microsoft Word, Excel, and PowerPoint.

Nice To Haves

Experience providing administrative support in an office setting, including clerical tasks and document preparation.
Data entry experience with attention to detail and accuracy.
Customer service background focused on assisting visitors and responding to inquiries.
Familiarity with general administration practices, including organizing records and managing office supplies.
Comfort using standard office software and tools, particularly Microsoft Office.
Ability to stay organized while managing multiple priorities and deadlines.

Responsibilities

Perform general office duties, including ordering supplies, maintaining records management systems, and completing basic bookkeeping tasks.
Prepare business documents such as invoices, reports, memos, letters, financial statements, and other correspondence.
File, organize, and retrieve corporate documents, records, and reports.
Open, sort, and distribute incoming physical mail, faxes, and emails to the appropriate recipients.
Draft and prepare responses to routine inquiries and general correspondence.
Greet and assist visitors, clients, and employees in person and over the phone.
Complete data entry accurately and efficiently.
Provide administrative and clerical support to the office team and help coordinate daily activities and communications.
Maintain organized files and information systems while protecting confidential information.
Use Microsoft Word, Excel, and PowerPoint to create, edit, and manage documents and reports.
Prioritize and manage workload, meet deadlines, and work with minimal supervision.