Temporary Front Desk Administrative Assistant (4 month contract)
About The Position
Wittenbach is hiring a temporary Front Desk Administrative Assistant for an approximately four-month contract beginning in early December 2026. This is an in-office position; remote work is not available. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with a one-hour unpaid lunch break. The role provides proactive administrative support for smooth daily operations. Duties include front desk reception and visitor service, calendar and travel coordination, mail and package distribution, onboarding support, office supply and business card ordering, and company apparel approvals and ordering. The assistant also supports office events and meetings, maintains records, reconciles monthly credit card statements, and handles confidential corporate, personnel, and research matters. Candidates must complete a drug and background check before hire.
Requirements
- High school diploma or relevant qualification.
- At least 2 years of proven experience in a similar role.
- Good understanding of office administration and basic bookkeeping practices.
- Detail-oriented, responsible, extremely well organized, and reliable.
- Advanced PC skills and proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
- Excellent written and oral communication skills.
- Proper English usage, spelling, grammar, and punctuation.
- Ability to handle multiple tasks simultaneously.
- Strong sense of urgency, adaptability, flexibility, and resourcefulness.
- Good interpersonal skills.
- Ability to maintain confidentiality.
- Knowledge of business office operations.
- Must complete a drug and background check prior to hire.
Responsibilities
- Manage calendars and schedules as needed.
- Book company-wide travel requests.
- Order office lunch requests as needed.
- Distribute and prioritize office mail and packages.
- Greet guests and provide excellent customer service.
- Keep the front desk neat, presentable, and supplied with necessary items such as pens, forms, and paper.
- Order business cards.
- Manage company apparel ordering.
- Redirect phone calls to the appropriate department and take messages.
- Accept letters and packages and distribute them to the appropriate departments.
- Track and order office equipment and supplies.
- Maintain records and files.
- Exercise cost control and reduction measures where applicable.
- Organize programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.
- Copy, fax, and distribute materials.
- Reconcile monthly credit card statements.
- Maintain the confidentiality of corporate, personnel, and research matters.
- Perform other duties as needed.
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What This Job Offers
Education Level
High school or GED
