Front Desk Assistant (Temporary)

Rosendin•Richmond, VA

8d•$22 - $29

About The Position

The Front Desk Assistant, described in the posting as an Administrative Assistant, provides administrative support to a division and/or assigned departments and general assistance to staff at all levels. The role serves as a liaison between supervisors and internal and external contacts, provides professional service, and helps coordinate day-to-day office administration, communications, scheduling, and clerical support. The duties listed are not exhaustive, and additional duties may be assigned based on the position’s role within the business unit. The position is temporary. Travel is listed as 0%. Work is conducted primarily indoors in a general office environment, with periods of sitting, standing, walking, typing, carrying, pushing, and bending. The role may involve occasional lifting of up to 30 pounds.

Requirements

Associate degree in Business Administration or a related discipline, or a combination of education, training, and relevant experience.
At least 2 years of experience in office administrative work.
Computer, filing, and 10-key skills; attention to detail is necessary.
Proficiency with a computer and Microsoft Office applications, including Outlook, Word, and Excel.
Ability to prioritize and manage multiple tasks and changing priorities.
Ability to work under pressure and adapt to changing requirements with a positive attitude.
Oral and written communication skills appropriate to the position.
Self-motivated, proactive, and an effective team player.
Ability to interact effectively and professionally with employees at all levels, vendors, clients, and others.

Nice To Haves

Strong analytical skills.
Experience with Oracle.

Responsibilities

Act as a liaison between the supervisor and departments, external contacts, vendors, clients, and others.
Provide prompt and professional service to internal and external clients.
Prepare and distribute internal communications and serve as a central clearing point for general information.
Handle or process day-to-day administrative items, including mail, overnight mail, packages, expense reports, checks, courier services, and office supplies.
Perform filing, typing, data input, and other clerical support for departments and personnel as directed.
Answer inquiries, direct calls to appropriate staff, and take messages as necessary.
Coordinate and initiate department meetings and travel arrangements, and arrange schedules for management staff.
Maintain the supervisor’s calendar and schedule department meetings and conference rooms.
Compose, edit, and distribute letters, memos, reports, and other departmental correspondence on time.
Provide photocopying, filing, and fax support as needed.
Pull files and transfer them to dead storage as required.