Temporary Front Desk Administrative Assistant (4 month contract)
About The Position
Wittenbach is hiring a temporary Front Desk Administrative Assistant for an approximately four-month contract beginning in early December 2026. The role provides proactive administrative support for daily office operations, including front desk reception, calendar scheduling, company-wide travel coordination, mail and package distribution, onboarding support, ordering office supplies and business cards, and managing company apparel approvals. The position is in-office; remote work is not available. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with a one-hour unpaid lunch break. Pay is $20 per hour. A drug test and background check are required before hiring.
Requirements
- High school diploma or relevant qualification.
- At least 2 years of proven experience in a similar role.
- Good understanding of office administration and basic bookkeeping practices.
- Advanced PC skills, including proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
- Strong written and oral communication skills.
- Proper English usage, spelling, grammar, and punctuation.
- Ability to handle multiple tasks simultaneously.
- Detail-oriented, responsible, extremely well organized, and reliable.
- Strong sense of urgency, adaptability, flexibility, and resourcefulness.
- Good interpersonal skills.
- Ability to maintain confidentiality.
- Knowledge of business office operations.
- Must pass a drug test and background check before hiring.
Responsibilities
- Manage calendars and schedules as needed.
- Book company-wide travel requests.
- Order office lunch requests as needed.
- Distribute and prioritize office mail and packages.
- Greet guests and provide excellent customer service.
- Keep the front desk neat, presentable, and stocked with necessary supplies.
- Order business cards.
- Manage company apparel ordering.
- Redirect phone calls to the appropriate department and take messages.
- Accept letters and packages and distribute them to the appropriate departments.
- Track and order office equipment and supplies.
- Maintain records and files.
- Exercise cost-control and cost-reduction measures where applicable.
- Organize programs, events, meetings, or conferences, including arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.
- Copy, fax, and distribute materials.
- Reconcile monthly credit card statements.
- Maintain confidentiality of corporate, personnel, and research matters.
- Perform other duties as needed.
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What This Job Offers
Education Level
High school or GED
