Administrative Assistant- Virtual Care

WVU Medicine • Bensley, VA

3d

About The Position

The Administrative Assistant performs a wide range of administrative duties and coordinates complex office procedures in support of the department and its leadership. The role supports departmental communications and operations, budget and purchasing processes, policy and information updates, staff needs, office supply inventory, meeting and calendar coordination, payroll and leave reporting, and travel arrangements.

The position is based in a standard office environment. Physical requirements include sitting for long periods and the ability to lift, push, or pull 10–15 pounds. The role requires typing at least 35 words per minute and familiarity with Microsoft Office products, Excel, and other systems.

Requirements

• High school diploma or equivalent.
• Two years of additional training or related experience, or one year of secretarial training, which may substitute for experience.
• Ability to type at least 35 words per minute.
• Understanding of Microsoft Office products, Excel, and other systems.
• Ability to lift, push, or pull 10–15 pounds.
• Ability to sit for long periods.

Responsibilities

• Assist with preparing department correspondence to support accurate, neat, timely communication and efficient departmental operations.
• Reconcile monthly budgets with analysis reports and responsibility statements; update cost center budget tallies; send invoices and expense forms to Accounts Payable; complete purchase orders and requisitions; secure capital-budget quotes; and complete credit card statements for Accounting.
• Update policies and procedures annually and maintain departmental information for each area.
• Provide employees with forms and information updates.
• Screen and refer incoming phone calls and department visitors, supporting timely communication and a positive presentation of the unit.
• Prepare, maintain, and process appropriate office supply inventory levels.
• Manage conference-room schedules and arrange staff and committee meetings, conference calls, and Webex needs; notify participants of times and locations; prepare agendas and minutes as needed; and prepare or maintain calendars and appointment schedules.
• Serve as the department’s payroll representative and coordinate staff payroll and leave reports for accurate, timely processing.
• Schedule travel arrangements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED