Administrative Assistant

MIT Lincoln Laboratory•Lexington, MA

4d•$25 - $33

About The Position

The Advanced Concepts & Technologies Group seeks an Administrative Assistant to provide daily administrative support to Group Leaders and staff in a collaborative research and development environment. The group develops technology for deployed military personnel and assets through activities such as concept design, algorithm development, software and hardware prototyping, field testing, and data analysis. The Administrative Assistant will maintain Microsoft Outlook calendars; answer telephones; order office supplies; sort mail; receive visitors; and use SAP for purchasing, time reporting, shipping, work orders, and related inquiries. The role also supports domestic and foreign travel arrangements, expense reports, security clearances, classified material handling, and Human Resources activities such as candidate screening and interview coordination. The position requires composing, typing, editing, and proofreading correspondence and other documents, including release review papers, while maintaining a secure work environment for classified material. The successful candidate will work closely with the Group Administrative Assistant and staff, and must be able to obtain and maintain a Secret-level DoD security clearance. U.S. citizenship is required. The stated hiring range is $24.76–$33.49; the posting does not specify the pay period.

Requirements

High school graduation or equivalent, with preparation for administrative work; post-high-school education counts toward experience.
At least 2.5 years of directly related experience.
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Teams.
Ability to perform in a dynamic work environment, multitask, prioritize complex tasks, solve problems, and maintain strong attention to detail.
Willingness to collaborate in a team environment and demonstrate flexibility.
Ability to obtain and maintain a Secret-level DoD security clearance.
U.S. citizenship is required.

Nice To Haves

Knowledge of Laboratory administrative and security procedures.
Experience with SAP, Concur, SuccessFactors, and Fieldglass.
Attention to detail and strong initiative.

Responsibilities

Maintain Microsoft Outlook calendars for Group Leaders.
Provide daily administrative support, including answering telephones, ordering office supplies, sorting area mail, and receiving visitors.
Use SAP to enter and track purchasing, enter weekly/hourly time reports, ship orders, submit work order requests, and respond to purchasing-related inquiries.
Assist staff with domestic and foreign travel arrangements, including processing expense reports, sending security clearances, and handling classified material.
Work with Human Resources to screen candidates, arrange interviews, and process staff candidates.
Compose, type, edit, and proofread correspondence and other documents, including release review papers.
Maintain a secure working environment for handling classified material.
Create and maintain tracking spreadsheets and organize, maintain, and update hard-copy and electronic office files.