Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• Excellent written and oral communication skills.
• Ability to manage multiple projects and priorities simultaneously.
• Strong organizational skills and attention to detail.
• Demonstrated computer proficiency and ability to learn departmental systems.
• Ability to accept direction, feedback, and changing priorities.
• Professional interpersonal and telephone communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently and collaboratively in a fast-paced clinical environment.
• High school diploma or equivalent required.
• Proficient and accurate typing skills.
• Excel and Word experience.
• Telephone etiquette.
• Attention to details.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to apply fair judgment to resolve problems involving several concrete variables in standardized situations.

Nice To Haves

• Experience in a medical administrative role preferred.

Responsibilities

• Collect and replace sharps and pharmaceutical waste containers and coordinate scheduled pickups through Stericycle.
• Manage applications and resumes for the Clinical Department and may assist with phone interviews.
• Work closely with clinical leaders to contact applicants and schedule in-person interviews and shadowing opportunities.
• Draft and adjust clinical schedules for multiple providers under the direction of clinical leadership.
• Screen telephone calls for clinical leadership and deliver messages to the appropriate team members.
• Schedule pharmaceutical representative visits for the Hickory Main Office and assist representatives while they are onsite.
• Use EHR reporting tools to measure and monitor clinician efficiencies when requested.
• Ensure reports are clear, accurate, and submitted to the appropriate clinical leader for team education and follow-up.
• Monitor clinical supply inventory at the Hickory Main Office and ensure supplies are appropriately stocked and organized.
• Create clinical onboarding packets and assist clinical leaders with new-hire orientation, including review of policies, expectations, and tours of clinical areas.
• Immediately communicate with the appropriate team members when clinical equipment requires repair.
• Maintain maintenance agreements and service contracts for clinical equipment and services.
• Educate clinical team members on IJCAHPO certification requirements and assist with certification application processes.
• Coordinate internship and/or apprenticeship correspondence with participating partners.
• Review, approve, and adjust timecards as assigned.
• Submit personnel action form (PAF) changes in Paycom, including preceptor pay and full-time equivalent (FTE) changes.

Benefits

• Tuberculosis Screening
• Hepatitis B vaccination information