Admin Assistant Jobs

About The Position

Requirements

• 1–2+ years of administrative support experience, ideally within a industrial, operational, or branch office setting.
• Intermediate-to-advanced skills in MS Excel and Google Sheets, with a proven track record of accurate data entry.
• Solid understanding of basic accounting practices, specifically Purchase Orders (POs), invoicing, and journal entries.
• Must have your own reliable personal vehicle/transportation to commute to the office location.
• Demonstrated ability to multi-task, prioritize deadlines, and pivot quickly in an evolving, fast-paced environment.
• Professional verbal and written communication skills with a comfortable, professional phone presence.
• Valid work authorization in the country where the job is located is required.

Nice To Haves

• Experience handling high-volume hotel and flight bookings for operational teams is an asset.
• Business Administration diploma, certificate, or equivalent combination of education and experience is an asset.

Responsibilities

• Collect, verify, and process daily/weekly timesheets for branch staff with exceptional accuracy to ensure smooth payroll operations.
• Manage Purchase Orders (POs), process incoming invoices, assist with journal entries, and resolve billing discrepancies in a timely manner.
• Coordinate, book, and manage all travel arrangements, including flights, hotel accommodations, and ground transportation for team members.
• Oversee fuel card allocation, tracking, auditing, and reconciliation across the branch team.
• Assist the Office Manager with daily administrative tasks, file management, and maintaining up-to-date branch records.
• Proactively identify opportunities to streamline data entry, accounting support, and office workflows.