Sales Admin Assistant

Sysco•Virginia, MN

10d•$18 - $27

About The Position

The Sales Admin Assistant provides direct clerical support to the Vice President of Sales for local sales. The role supports customer engagement and the sales organization, prepares correspondence and reports, manages executive communications and administrative records, coordinates travel and meetings, and assists with sales events and promotional materials. The position may also support reception, supply ordering, and other administrative functions as business needs dictate.

Requirements

High school education required.
1–2 years of related administrative experience providing support to an executive-level supervisor.
Strong computer skills, with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to type at least 50 words per minute accurately.
Strong interpersonal skills and ability to communicate effectively with employees and management at all levels.
Ability to remain poised, professional, and diplomatic under pressure.
Ability to attend to detail and balance multiple projects in a fast-paced environment.
Demonstrated ability to plan and organize work activities.
Ability to analyze and disseminate forms.
Ability to manage work time efficiently and follow procedures and policies.
Ability to identify and solve problems.
Ability to maintain alphabetical, numerical, and chronological filing systems.
Ability to perform arithmetic using whole numbers, common fractions, and decimals, and to compute rates, ratios, and percentages and interpret bar graphs.
Ability to proofread and correct spelling and grammar in English-language documents.
Enthusiasm and creativity in problem-solving, flexibility, and a desire to learn.
Ability to handle confidential information with integrity and discretion.
Applicants must be currently authorized to work in the United States.

Nice To Haves

Bachelor's degree in a related field, such as business administration, or equivalent educational level preferred.
Two years of related administrative experience providing support to an executive-level supervisor preferred.
Working knowledge of Sysco sales processes, organization, and product categories preferred.

Responsibilities

Support customer engagement efforts by enabling the sales organization to offer expanded service channel options, such as Sales Coordinator, Sysco Market, and Sysco Mobile.
Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
Manage the Vice President of Sales' email.
Arrange travel for sales personnel through the appropriate travel agency and book hotel rooms as needed.
Authorize payroll deductions for hotel rooms in accordance with policy.
Assist with preparation of food shows and sales meetings.
Respond to company donation solicitations.
Screen phone calls for the Vice President of Sales and take messages.
Maintain files.
Retain local information in the Customer Relationship Management system (Sysco 360).
Research information on the CRT or PC as required.
Generate, copy, and distribute promotional reports.
Order supplies for the Sales Department.
Schedule room arrangements and set up and/or attend District Sales Manager meetings, sales meetings, food shows, and other events as required.
Collect, prepare, and distribute Point-of-Sales material and flyers.
Run pre-formatted Business Objects tracking, commission, and other reports.
Create and maintain promotional tracking spreadsheets.
Support other company areas as business needs dictate, including the reception desk, supply orders, and administrative functions.