Admin. Assistant

SMS Holdings • Jeffersonville, IN

10d

About The Position

The Admin. Assistant oversees administrative duties in large accounts, including payroll processing, pre-employment and new-hire paperwork, employee status changes and disciplinary documentation, telephone and visitor support, and maintenance of operational and personnel documents. The role provides secretarial and administrative support to managers, supervisors, and staff, and assists employees with matters related to pay, benefits, and personal needs. The position is at Greater Clark County Schools in Jeffersonville, Indiana.

Requirements

• High school diploma or GED, or one to three years of related experience and/or training, or an equivalent combination of education and experience.
• Ability to read and interpret policies, procedures, manuals, and other documents, and to prepare a variety of documents.
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Ability to solve practical problems and interpret instructions provided in written, oral, diagram, or schedule form.
• Very good computer skills, including knowledge of Microsoft Office software such as Excel, Word, and Outlook.
• Ability to perform the essential duties satisfactorily, with reasonable accommodations where applicable.

Nice To Haves

• Bilingual ability.

Responsibilities

• Answer department telephone calls, take messages, forward calls, and coordinate with callers, employees, and SMS managers.
• Greet and screen visitors as appropriate, using tact and diplomacy.
• Research various subjects on behalf of managers.
• Handle customer and employee complaints appropriately.
• Prepare operational and personnel documents using Word and Excel, including work schedules, QA reports, and disciplinary action forms.
• Process biweekly payroll through eTime and prepare required payroll reports.
• Assist with preparing and processing pre-employment and new-hire paperwork for applicants and new employees.
• Assist employees with matters involving pay, benefits, or personal needs.
• Perform secretarial and administrative support functions for managers, supervisors, and staff.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED