Sr. Admin Assistant - Sales & Supply Chain

CF Industries•Northbrook, IL

10d•$54,700 - $67,900

About The Position

The Sr. Administrative Assistant supports the Sales and Supply Chain leadership team and department, assisting with daily operations, internal and external meetings, department events, travel arrangements, and other administrative needs. The role works closely with and supports the Executive Assistant. The position calls for a highly organized, proactive individual who can manage competing priorities, anticipate needs, take ownership of assignments, and adapt to a fast-paced environment. The role coordinates with employees at all levels and external vendors and operates with a high degree of independence, initiative, and sound judgment while supporting multiple Vice Presidents and managers. The estimated base pay is typically $54,700–$67,900. The actual base pay may vary based on education, training, skills, qualifications, competencies, experience, job-related knowledge, and role scope.

Requirements

At least 5 years of office experience.
Demonstrated experience coordinating meetings and events, including managing multiple attendees, vendors, deadlines, and logistical requirements.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
Ability to support multiple Vice Presidents and managers while prioritizing competing requests and responsibilities.
Proactive approach, including anticipating needs, identifying potential issues, taking appropriate action, and following assignments through completion.
Strong written and verbal communication skills and ability to interact professionally with employees at all levels, customers, and external vendors.
Ability to work independently and collaborate closely with the Executive Assistant, department leadership, and other administrative professionals.
Adaptability and comfort working in a large, active environment where priorities may change and multiple activities may occur simultaneously.

Nice To Haves

Experience with Concur or similar travel and expense platforms.

Responsibilities

Plan and coordinate internal and external meetings and department events, including scheduling, venue and conference room selection, invitations and communications, attendee coordination, catering, meeting materials, transportation, and other logistics.
Manage department conference room reservations and meeting space, including securing rooms, ordering catering, coordinating setup and delivery, and ensuring resources are ready.
Coordinate Vice Presidents’ air, hotel, and ground transportation arrangements using Concur.
Assist the sales team with regional customer visits by coordinating flights, hotel accommodations, meeting space, ground transportation, catering, customer activities, and entertainment as needed.
Coordinate conference registrations, industry and state shows, sponsorships, and related department participation, including fees, meeting suites, catering, travel, and other logistical requirements.
Provide administrative support to Sales and Supply Chain leadership and collaborate with the Executive Assistant on department priorities, special projects, meetings, and events.
Research potential venues and compile options for review, including availability, pricing, meeting space and floor plans, amenities, transportation considerations, and nearby dining and activity options.
Manage assigned company P-card activity by tracking expenditures, maintaining documentation and receipts, reconciling transactions, and ensuring expenses are submitted accurately.
Create purchase orders, process invoices, and complete and submit sponsorship and donation forms and membership directories.
Prioritize competing demands, anticipate needs, resolve routine issues, and ensure assigned work is completed accurately and efficiently.