Admin Assistant II - Office Coordinator

Davidson College•Davidson, NC

7d•Onsite

About The Position

The Administrative Assistant II assists with the day-to-day management and oversight of the Residence Life Office. The role supports professional staff and serves as the primary point of contact for internal and external constituents, greeting students, employees, families, and visitors. The position also helps manage office operations, supports housing assignments and financial processes, maintains the office website, coordinates residence-hall and apartment work orders, and assists with room-key oversight.

Requirements

High school diploma or GED.
At least 3 years of office experience.
Working knowledge of typical office machines, including computers and copier/printers.
Intermediate skills in MS Office and Google Drive.
Strong organizational, problem-solving, and communication skills.
High level of discretion.
Interpersonal skills.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Greet office visitors and assist students, staff, faculty, families, and alumni with questions in person and by email.
Maintain calendars and schedule meetings for office staff with students and families as needed.
Manage office operations, including space reservations, general office email and correspondence, supplies and items, and front-desk coverage schedules during operating hours.
Supervise student staff and process student payroll.
Assist with the housing assignment process as directed.
Assist with processing payments, submitting purchase orders, and financial and budget management as directed.
Help maintain and update the office website, including learning and using the content management system (CMS).
Manage and enter work orders from students, staff, and families concerning residence halls and apartments, and follow up with physical plant and building services and students as directed.
Provide assistance and oversight for room keys, including student lock-outs, key inventories, signing out and tracking temporary keys, and submitting work orders for key changes.
Perform other duties as assigned.