Service Coordinator Jobs

About The Position

Requirements

• College‑level coursework in a relevant field.
• At least four years of related experience.
• An equivalent combination of education and experience will be considered.
• Providing senior administrative support to executives, Boards, committees, or governance teams.
• Coordinating meetings and preparing agendas, minutes, briefing materials, and reports.
• Supporting Board or committee processes and maintaining governance records.
• Handling confidential information with discretion.
• Coordinating event logistics (e.g., catering, room setup, AV needs).
• Supporting communications activities such as reports, website updates, or social media.
• Coordinating projects, tracking timelines, and following up on action items.
• Maintaining filing systems, records, and administrative tools.
• Excellent written and verbal English communication skills.
• Strong organizational and time‑management skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail, proofreading, and editing skills.
• Sound judgment, initiative, and the ability to work within established policies and procedures.
• A high level of discretion when handling confidential or sensitive information.
• Strong interpersonal skills and the ability to build positive working relationships.
• Clear written and verbal communication skills.
• Proficiency with Microsoft Office, and AI tools.
• Knowledge of office systems, procedures, and standard equipment.
• The ability to work independently and follow up with minimal direction.
• Flexibility and adaptability in a changing work environment.
• Openness to feedback and continuous learning.
• A collaborative, respectful, and professional work style.

Nice To Haves

• French is an asset.

Responsibilities

• Provide senior administrative and coordination support to the CEO, Board, committees, and senior leadership.
• Coordinate meetings, including agendas, materials, logistics, minutes, and follow‑up items.
• Support governance processes such as Board records, corporate documents, orientation materials, recruitment, onboarding, and special events.
• Prepare, edit, and organize correspondence, reports, briefing notes, and other documents.
• Maintain filing systems, records, tracking tools, and confidential information.
• Act as a liaison between staff, leadership, Board members, and external partners.
• Coordinate organizational events such as the Annual General Meeting, Open House, and Board education sessions.
• Track project timelines and deliverables to support governance and executive initiatives.
• Support basic financial administration, including petty cash, budget lines, and monthly Visa statements.
• Contribute to a respectful, well‑organized, and professional office environment.

Benefits

• time‑off entitlements
• health benefits
• life insurance
• participation in the HOOPP pension plan