Project Coordinator Jobs

About The Position

Requirements

• Bachelor’s degree in biology, biomedical sciences, public health, public administration, or a STEM-related field from an accredited college or university.
• At least two years of experience in project coordination or administrative support in a research, academic, or healthcare setting; an equivalent combination of education and experience will be considered.
• Experience coordinating activities with investigators and teams from multiple institutions.
• Ability to engage successfully with a wide range of stakeholders.
• Strong interpersonal skills and ability to work effectively as part of a team in a dynamic environment, influence at all organizational levels, and tactfully give and receive constructive feedback.
• Excellent written and verbal communication skills in English and Spanish.
• Proficiency with Microsoft Office 365, including Excel, Outlook, and Teams.
• Strong organization and attention to detail, with the ability to manage multiple tasks, meet deadlines, and work independently and as part of a team.
• Ability to exercise discretion with sensitive institutional information.
• Willingness to complete occupational health requirements for access to CPRC facilities, including tuberculosis screening and B virus awareness training.
• Ability to work outdoors under field conditions, including sun and heat, and lift and carry equipment weighing up to 25 pounds.
• Valid Puerto Rico driver’s license and ability to travel regularly within Puerto Rico, including by boat to the Cayo Santiago Field Station.
• Ability to perform other duties as required by organizational needs.

Nice To Haves

• Master’s degree in biology, biomedical sciences, public health, or a related STEM field.
• Experience with federally funded research projects, preferably NIH.

Responsibilities

• Serve as the on-site coordinator of the U19 consortium in Puerto Rico and local counterpart to the program’s Project Manager at Arizona State University, facilitating communication among investigators, participating research teams and institutions, the CPRC, and PRSTRT.
• Coordinate scheduling and sequencing of research activities at Cayo Santiago and other CPRC facilities; consolidate investigator requests and submit them to the CPRC for approval and integration into the site’s operational calendar.
• Schedule and organize meetings among U19 Cores and Projects, especially CayoBank (Core B), CayoField (Core C), and CayoHub (Core D), and prepare agendas, minutes, and action-item follow-up.
• Maintain a consolidated calendar and tracker of program activities, milestones, and deliverables in Puerto Rico, and report progress, delays, and outstanding needs to the Research Institute Director and program leadership.
• Coordinate logistics for visiting investigators and research teams, including scheduling, travel, lodging, and local transportation.
• Build and maintain cooperation with partners and keep them informed and involved in project activities.
• Manage implementation of assigned elements supporting program goals.
• Coordinate planning for the annual capture-and-release sampling season and post-mortem collection events, consolidating Core and Project needs and confirming availability of personnel, interns, equipment, supplies, and sample transport in coordination with the CPRC.
• Coordinate procurement and on-site delivery of supplies, consumables, and equipment needed for project activities in Puerto Rico.
• Compile information from participating investigators and teams in Puerto Rico for progress reports, consortium meetings, and presentations prepared by program leadership.
• Maintain organized records of on-site program coordination, including calendars, meeting minutes, agreements, and correspondence, and store them in designated project drives. Research data are managed through CayoHub (Core D).
• Perform duties within the scope of the PRSTRT subaward and remain knowledgeable about PRSTRT policies, procedures, and protocols.
• Comply with safety guidelines and procedures, including CPRC occupational health requirements for facility access.
• Attend and participate in team meetings and in-services, assist peers and supervisors with tasks after completing assigned work, and follow PRSTRT attendance policy by beginning work as scheduled.