Project Coordinator

Pavion•Cupertino, CA

2d•$70,000 - $90,000

About The Position

Pavion is seeking a talented and motivated Project Coordinator to join its security business unit. The role manages and coordinates multiple projects, supporting delivery on time, within scope, and within budget. The Project Coordinator works with technicians, subcontractors, customers, Project Managers, and the Operations Manager to coordinate schedules, equipment, work orders, project documentation, and status reporting.

Requirements

At least 2 years of Project Coordinator or technical support experience.
At least 1 year of CCTV security systems and CCTV project planning experience.
Ability to read, interpret, explain, and create technician work orders.
Ability to read, interpret, explain, and create Project Scopes of Work (SOWs).
Ability to read and interpret site plans and layouts.
Experience managing multiple locations and timelines.
Familiarity with computer-based tracking systems.
Team-oriented, servant leader, dedicated, and driven.
Adaptable and experienced in complex problem-solving.

Responsibilities

Manage and coordinate all aspects of multiple projects.
Ensure projects are delivered on time, within scope, and within budget, and establish technicians’ not-to-exceed limits based on contractual limits.
Provide timely and accurate project reporting across client, Pavion, and Teams systems.
Manage and document changes to project scope, schedule, and costs in Pavion and team systems.
Access customer websites remotely to provide status updates.
Create work orders for new projects, assign subcontractors or technicians, and schedule work arrival dates.
Mobilize subcontractors when necessary to address site requirements.
Place sales orders for equipment needed to establish online presence for sites.
Track sales order delivery dates for subcontractors so onsite work can be finalized and service needs completed.
Assist technicians and installers with troubleshooting equipment issues after client-site installation.
Collaborate across functions to understand existing processes and establish expected outcomes and timelines.
Provide support to Project Managers and the Operations Manager.