Project Coordinator-TEMP

Contributor Development Partnership, PBC•Boston, MA

1d•Remote

About The Position

CDP is seeking a temporary, part-time Project Coordinator for its Enterprise Project Management Office Client Onboarding Team. The coordinator will support public media stations onboarding to CDP’s Member Services Bureau (MSB), working with senior project managers and cross-functional teams to help implementations progress. The role offers hands-on experience across the implementation lifecycle in a collaborative, mission-driven environment. The coordinator will help organize and track concurrent implementations, coordinate meetings and communications, maintain project documentation and reports, and submit and monitor support cases and internal requests. The position supports accurate project information, timely follow-up, and effective coordination among project teams, stakeholders, and clients. Responsibilities may evolve in response to team needs and business priorities, as well as the employee’s strengths, experience, and development.

Requirements

Highly organized, detail-oriented, dependable, and committed to maintaining accurate project information.
Strong written and verbal communication skills and the ability to collaborate effectively across teams and stakeholders.
Ability to manage multiple priorities, adapt to changing project needs, and consistently follow through on responsibilities.
Proactive and accountable, with sound judgment about when to raise questions or escalate concerns.
Comfortable working independently while supporting senior project managers and cross-functional teams.
Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
Eager to build practical project management experience and able to thrive in a collaborative, mission-driven environment.

Nice To Haves

1–2 years of experience in project coordination, project management support, client services, operations, or a related field.
Experience with project management platforms such as Smartsheet, Asana, monday.com, Microsoft Project, or Jira.
Bachelor’s degree or equivalent professional experience.
Inclusive mindset; strong communication and customer service skills; critical thinking; process orientation; collaboration; eagerness to learn and accept feedback; and success in a fast-paced, changing environment.

Responsibilities

Maintain and update project plans, schedules, status trackers, and key project documentation across multiple concurrent implementations.
Monitor and communicate project progress, track deliverables and dependencies, and follow up with team members to help keep activities on schedule.
Prepare project reports, dashboards, and status updates by gathering information from project plans and other systems.
Submit and monitor support cases and internal requests on behalf of clients and project teams.
Monitor outstanding deliverables, follow up with owners, and escalate delays, blockers, risks, or schedule concerns to the Senior Project Manager as needed.
Schedule and coordinate internal project meetings and client status calls.
Prepare agendas, capture meeting notes and decisions, and document action items and owners.
Distribute meeting summaries and follow up on action items to support timely completion.
Support clear, timely, and consistent communications with project teams, stakeholders, and clients regarding milestones, deliverables, and next steps.
Maintain project templates, implementation materials, reports, and records, ensuring information is accurate, complete, and current.
Organize, version, and upload standard project materials, including guidance documents, workbooks, presentations, and client deliverables.
Identify opportunities to strengthen project documentation, templates, and coordination processes.