Administrative Coordinator - (Temp)

Georgia State University•Atlanta, GA

About The Position

The Office of Academic Assistance at Georgia State University’s J. Mack Robinson College of Business is seeking a temporary Administrative Coordinator to provide front desk support. The role serves visitors, students, faculty, and staff, supports academic advising appointments and walk-in inquiries, and helps maintain the office’s day-to-day administrative operations. The position also assists with student information, office materials, meeting spaces, mail, supplies, and clerical tasks. Job duties and responsibilities may change at the discretion of the employee’s direct supervisor.

Requirements

Bachelor's degree and two years of related experience, or a combination of education and related experience.

Nice To Haves

One to two years of experience in a customer-facing administrative or front desk role, preferably in higher education.
Strong skills with Microsoft Office, including Word, Excel, and Outlook, and comfort learning appointment scheduling and student information systems.
Excellent verbal and written communication skills.
Strong interpersonal skills.
Ability to work with a diverse student population.
Good organizational skills, attention to detail, and ability to multitask and prioritize.

Responsibilities

Greet and welcome visitors, students, faculty, and staff; provide directions, assist with check-in, or refer them to appropriate staff.
Answer, screen, and direct telephone calls; manage the front desk email account and general correspondence.
Manage academic advisors’ appointment systems, including scheduling, cancellations, and follow-ups for in-person and virtual appointments.
Monitor walk-in traffic, respond to basic student inquiries, and route students as needed.
Support the student check-in process for advisement appointments, verify student information, and maintain confidentiality.
Keep the front desk area clean, organized, and stocked with forms, brochures, and supplies.
Process incoming and outgoing mail and package deliveries, distribute internal mail, and handle scanning, copying, and filing.
Provide students with information about university policies, deadlines, and resources such as registration, graduation, financial aid, and tutoring.
Coordinate meeting room reservations and space scheduling for workshops, advising sessions, and special events.
Help prepare reports, brochures, presentations, and other materials for the Office of Academic Assistance.
Order and manage office supplies and maintain inventory.
Perform administrative and clerical tasks as needed, including data entry, database updates, and log maintenance.
Perform other duties as assigned.