Project Coordinator

University of Wisconsin Madison•Madison, WI

1d•Hybrid

About The Position

The Advancement & Communications team in the School of Human Ecology seeks a Project Coordinator to serve as the operational hub for major projects. The role creates project plans and contributes to executing communications and engagement projects that deepen the school’s relationships with strategic audiences. The coordinator reports to the Advancement Manager and works with colleagues across the school and the Wisconsin Foundation & Alumni Association, using Monday.com to track timelines and keep deliverables moving. Initial priorities include preparing for the school’s 125th anniversary in 2028–29 and a brand refresh. Ongoing work includes coordinating logistics for Dean’s Advisory Board meetings and communications to alumni, donors, and parents of current undergraduate students, including sharing stories about the impact of scholarships with their donors. The coordinator will also help the team evaluate and improve its work, including exploring responsible uses of AI tools. Applicants from varied professional backgrounds who are eager to learn about advancement and strategic communications are welcome. The role offers a hybrid schedule of up to two remote days per week after an initial fully onsite onboarding period. Remote work requires an approved remote work agreement, personal high-speed internet and phone, and use of a university-provided computer. Travel between home and the assigned work location is not reimbursable and is at the employee’s expense.

Requirements

At least one year of professional experience in project coordination, administration, advancement, communications, or a related field.
Experience using project management techniques and tools.
Strong organizational, administrative, communication, and interpersonal skills.
A bachelor’s or associate’s degree is required.

Nice To Haves

Curiosity and adaptability in learning new technologies.
Interest in exploring and responsibly applying artificial intelligence to strengthen project outcomes and processes.
Knowledge of fundraising, alumni relations, communications, higher education, or nonprofits.

Responsibilities

Develop, schedule, coordinate, and prioritize project work plans in accordance with specifications and resource limitations.
Serve as the initial point of contact for projects, serve on committees, and attend meetings representing project interests.
Analyze data and trends, compile progress reports, and provide appropriate recommendations or conclusions.
Develop, enhance, and maintain operational standards and systems to support project teams.
Establish, monitor, coordinate, and control project budgets against actual expenditures and prepare budget reporting.
Coordinate communications and engagement projects for strategic audiences, including alumni, donors, and parents of current undergraduate students.
Prepare for the School of Human Ecology’s 125th anniversary in 2028–29 and a brand refresh.
Coordinate logistics for Dean’s Advisory Board meetings.
Share stories about the impact of scholarships with the donors who support them.
Help evaluate and improve team processes, including exploring responsible applications of AI tools.