CO - P4689 - Water Project Coordinator

DEQ•Richmond, VA

2d•Hybrid

About The Position

The Project Coordinator supports the agency’s strategic initiatives by organizing project activities, facilitating team coordination, clarifying expectations for team members and stakeholders, developing documents and materials to support project progress, tracking milestones, and ensuring timely communication across internal and external groups. The position follows a hybrid work schedule that includes both in-office and telework. Candidates must be able to work from the assigned work location in Virginia.

Requirements

Strong understanding of basic project management principles.
Ability to manage and track data, metrics, and project deliverables.
Familiarity with procurement processes, budget tracking, and contract management.
Experience organizing teams, schedules, or initiatives in a professional setting.
Experience maintaining organized records of project decisions, documents, and reference materials.
Strong professional communication and writing skills.
Experience preparing PowerPoint presentations, technical documents, and summary documents.
Ability to manage multiple tasks and deadlines with attention to detail.
Experience facilitating meetings and coordinating with diverse stakeholders.
Ability to communicate complex regulatory and technical information clearly and effectively.
Ability to work independently on complex assignments.
Proficiency with Microsoft tools such as Outlook, Word, Excel, Teams, and PowerPoint to support organization, collaboration, tracking, and presentation of project information.
Ability to leverage digital collaboration and workflow tools to improve tracking, automation, and overall project efficiency.
Knowledge of applicable agency programs and/or reporting processes.
Ability to work from the assigned work location in Virginia.

Responsibilities

Assist in planning and launching new agency initiatives, including defining scope, key tasks, budget, and timelines.
Support change management activities, including training, communication, and implementation planning.
Organize project teams and maintain clear documentation of roles, responsibilities, and expectations.
Develop and maintain project schedules, timelines, and milestone trackers.
Facilitate regular check-ins, team meetings, and working sessions; prepare agendas and capture action items.
Monitor progress against goals, identify blockers, risks, and issues, and elevate risks and issues to leadership when necessary.
Prepare concise and accurate summaries, status reports, and briefing materials for managers and stakeholders.
Maintain organized records of project decisions, documents, and reference materials.
Support development of processes and tools that improve project coordination and operational efficiency.
Support stakeholder engagement, including scheduling meetings, preparing materials, and documenting feedback.
Ensure project activities comply with agency policies, timelines, and regulatory requirements.
Provide direct project support, such as developing technical materials, editing documents, preparing presentations, and assisting with other project-related deliverables as needed.
Research and identify solutions to overcome project and/or process challenges.
Perform additional tasks that support project and program success, as assigned, such as developing and scoping Request for Proposal developments.