Project Coordinator

Terracon • Lenexa, KS

1d

About The Position

Provides project delivery support through document control and administration, project tracking, quality and consistency, and drafting communications to support a positive client experience. The role assists with project delivery across cost, schedule, quality, information, and contracts, and supports multiple project assignments. It also provides engineering support tasks as directed, which may include developing drawings and directives for proposed boring and test pit locations, preparing boring and test pit logs, coordinating drilling, and classifying soil and rock samples in the field.

The Project Coordinator works with financial analysts, accountants, project teams, local offices, operations, and clients to track proposals, project milestones, budgets, schedules, billing, work in progress, invoicing, and accounts receivable. The role coordinates project documentation and client requirements, helps prepare reports and proposals, and maintains project information in systems such as TerraNet and CRM. It also supports client communications and the use of Compass and other client programs through training and coaching.

The position requires following safety rules, guidelines, and standards for all projects and participating in pre-task planning.

Requirements

• High school diploma.
• Minimum of 4 years of related experience.
• Fluency in Microsoft Office applications.
• A valid driver’s license with an acceptable violation history may be required.

Nice To Haves

• Associate or bachelor’s degree in a related field preferred.
• Experience with gINT Geotechnical software preferred, if applicable.
• Experience with AutoCAD LT preferred, if applicable.

Responsibilities

• Coordinate document processes and systems, including tracking and routing project and client documentation to ensure availability and compliance with client protocols and project requirements.
• Partner with financial analysts, accountants, and project teams to review and track proposal and project status, milestones, billing, budgets, timelines, and schedules.
• Draft reports, templates, proposals, fee estimates, change orders, communications, and other project documentation.
• Update systems, including TerraNet and CRM, with project and client information, requirements, templates, communications, and key contacts.
• Support management of project work in progress (WIP), invoicing, and accounts receivable (AR).
• Schedule and coordinate utility locating services and clearances as needed for projects.
• Perform engineering support tasks as directed, including developing drawings and directives for proposed boring and test pit locations and plans, preparing boring and test pit logs, coordinating drilling, and field-classifying soil and rock samples.
• Schedule and communicate with clients about project report status, delivery schedules, and system access.
• Coordinate and forward client opportunities, requests for proposals, task orders, and change orders to offices; clarify key project and client requirements and follow up as needed.
• Promote and provide training and coaching to Operations on Terracon client programs and systems.
• Assist with project delivery across cost, schedule, quality, information, and contracts on multiple assignments.
• Assist with oversight and tracking of project budgets and schedules, and maintain project status, timeline, deliverable-date, and financial information.
• Work with clients to access and use external systems when applicable and required.
• Coordinate proposal and opportunity responses with local offices, including coaching them on key client requirements.
• Maintain spreadsheets or other tracking systems for proposal and project status.
• Collaborate with local offices and operations to complete project document compliance in line with scope and schedule, and ensure client-specific requirements are understood and followed.
• Work with offices on change order requests to support timely delivery to clients and approval.
• Support proposal and project registration setup, as needed, and work with NAM to develop or maintain a Program Manual or related documents.
• Support project or program leadership with client communication plans; keep project team members informed of status, delivery issues, and other relevant matters.
• Maintain, communicate, and track milestones for project teams; support project or program managers with resource management and assignment.
• Maintain and update project- or program-level Compass, as applicable, and train and coach operational project managers and team members on its use and applicability.
• Work with Terracon Client Service Managers and/or Client Service Specialists to incorporate and advance the use of Compass internally and externally.
• Follow safety rules, guidelines, and standards for all projects, and participate in pre-task activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED