Fixture Project Coordinator

The Bernard Group • Chanhassen, MN

2d

About The Position

The Bernard Group is seeking an experienced Fixture Project Coordinator to collaborate closely with the sales team in planning, executing, and completing projects on time and within budget. The role coordinates resources, manages team efforts, and helps ensure projects meet established quality standards from start to finish. The coordinator assists Fixture Project Managers with projects across all stages, including order entry, communication, production-file collection, tracking, quality control, and billing preparation. This is a full-time position in Chanhassen, Minnesota, with a Monday through Friday shift from 8:00 a.m. to 5:00 p.m. The annual compensation range is $60,000–$70,000.

Requirements

• At least two years of related experience in the printing or retail industry is preferred.
• Strong attention to detail and a commitment to accuracy in one's own work and the work of others.
• Exemplary critical-thinking and problem-solving skills.
• Excellent communication skills that support building teams and networks.
• Strong proficiency in Excel.
• Ability to communicate effectively, both verbally and in writing.
• Strong interpersonal skills, including listening and presenting ideas concisely and effectively inside and outside the organization.
• Willingness to admit mistakes.
• Loyalty to customers and the team; trustworthiness, reliability, and an ability to get along with others.
• Enthusiasm, eagerness to take on new challenges, and adaptability.

Nice To Haves

• A two-year degree in Marketing, Business, Communication, or a related field, or equivalent work experience.
• At least two years of related experience in the printing or retail industry.

Responsibilities

• Assist Fixture Project Managers with projects from beginning to end.
• Enter orders into systems and assist with goals and deliverables that support business goals in collaboration with Fixture Project Managers.
• Assist with projects under corporate directives.
• Communicate with Fixture Project Managers and Sales about projects.
• Follow up with team members and stakeholders about customer and project expectations in a clear, timely, and effective manner.
• Initiate job orders with ticket numbers and collect complete files, art, and data or distribution information.
• Upload collected production-related files into the TBG system.
• Communicate data and support information by email, track project milestones and deliverables, and proactively communicate scope changes and potential crises to Project Managers.
• Assist with project management at all levels, including working on distribution lists, checking job statuses, and updating project trackers.
• Assist Fixture Project Managers with quality control and rework follow-up.
• Build, develop, and grow business relationships vital to project success.
• Create purchase orders and collect necessary data for project billing.
• Follow up and obtain Project Manager approval on the final product before it leaves the building.
• Complete miscellaneous projects and tasks as requested by Project Management.

Benefits

• Generous paid time off that increases with tenure.
• Healthcare, dental, life insurance, and disability benefits.
• Paid parental leave.
• Employee Stock Ownership Plan; the company is 100% employee-owned.
• 401(k) with a company match.
• Career development opportunities.
• Flexible work hours.
• Tuition reimbursement.
• Employee referral program.
• Safe and clean manufacturing environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree