Project Administrator Jobs

About The Position

Requirements

• Minimum five years of related work experience with a general contractor or homebuilder.
• Working knowledge of Procore, including the ability to build and manage project budgets and process RFIs.
• Ability to read and interpret construction plans and specifications.
• Competency with Microsoft Office Suite, including Excel, Word, Project, and Visio.
• Strong organizational skills and attention to detail, with a high level of accuracy.
• Ability to communicate effectively and professionally, in writing and verbally, at multiple levels.
• Self-motivated multitasker, critical thinker, and strong decision-maker.
• Ability to thrive in a fast-paced environment with rapidly shifting priorities, demands, and timelines.
• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to provide service to members, guests, and team members.
• Ability to work a flexible schedule, including evenings, weekends, and holidays, and shifts longer than eight hours when business demands require.
• Ability to work in a team environment and remain calm and focused during busy periods.
• Ability to read, write, speak, and understand English.

Nice To Haves

• Bachelor’s degree in Construction Management; documented construction experience may be considered in place of a degree.
• Additional language skills.

Responsibilities

• Create and maintain project budgets in Procore, keeping budget information current as contracts, purchase orders, and invoices are processed.
• Process and track RFIs from submission through response; read and reference plans and specifications to prepare accurate RFIs and route them to the design team and contractors.
• Prepare and draft subcontractor contracts for Project Manager review.
• Write purchase orders for Project Manager approval.
• Prepare invoices for Project Manager approval by stamping, coding, obtaining signatures, and processing and tracking them through accounting.
• Communicate with vendors and subcontractors about procurement matters and research materials at the Project Manager’s request.
• Review and analyze reports and communications, summarize information, identify trends, and keep the Project Manager informed.
• Maintain organized project files in Procore and in hard copy, including scanning, printing, filing, and processing incoming and outgoing mail.
• Perform other duties as assigned by management.

Benefits

• Competitive pay.
• Medical, dental, and vision benefits.
• 401(k) contribution.
• Paid time off and paid holidays.
• Employee meals, referral incentives, and recognition programs.
• Professional development and upward mobility opportunities.
• Work-family culture.