Project Administrator

Hill international•Seattle, WA

23d

About The Position

Hill International is seeking a Project Administrator in Seattle, Washington. The Project Administrator provides construction management and project documentation support, including managing contract systems and tracking logs, coordinating project meetings and stakeholder documentation, supporting cost and payment processes, and maintaining construction records. The role also reviews plans and specifications for constructability and supports the Resident Engineer (RE) and Construction Manager (CM) Manager as requested.

Requirements

Minimum 2 years of experience in construction.
Experience reviewing, creating, and managing construction office documentation.
Knowledge of and experience with web-based data management software.
Must be local to Seattle, Washington.

Responsibilities

Manage the Contract Management System (CMS).
Support construction management project meetings by taking minutes, setting up meetings, and preparing materials and copies.
Manage project tracking logs, including RFIs, submittals, and non-conformance reports (NCRs).
Support estimating and cost documentation, and track execution of contract change orders.
Support pay requests for construction contracts and manage pay estimate tracking processes.
Maintain construction photographs, logs, and other monitoring and tracking records.
Review plans and specifications to update appropriate RFIs and maintain as-built and red-lined drawing records.
Support preparation of construction bulletins, field directive change notices, and unit quantity analyses.
Coordinate between stakeholders, including Port departments, contractors, and tenants, to ensure proper documentation and execution of utility shutdowns, CAFs, site access, and key requests.
Manage correspondence and construction documents, including serial letters, commission memos, meeting notes, and other contract documents.
Review plans and specifications and provide feedback on constructability.
Provide construction management support as requested by the RE.
Provide meeting notes, serial letters, project tracking logs, and other construction records when requested by the CM Manager and/or RE on the project.