Project Administrator 2

M.C. Dean, Inc•Chesapeake, VA

8d•Onsite

About The Position

The GIC Project Administrator works with team members supporting the Afloat Global Installation Contract (GIC) aboard U.S. Navy vessels, ensuring compliance with Department of Defense and Intelligence Community security directives. This full-time position is based at M.C. Dean’s Chesapeake office and may evolve over time. Travel to various work sites may be required. The role includes administrative, security, document-control, tracking, onboarding, and supply-ordering duties.

Requirements

High school diploma or GED and at least 3 years of experience.
Ability to obtain a Secret security clearance; applicants may be subject to a government security investigation and may need to meet eligibility requirements, including U.S. citizenship, for access to classified information.
Absolute discretion, demonstrated judgment, problem-resolution skills, and experience working in a multidisciplinary team environment.
Ability to work effectively as part of a team.
Ability to work with urgency, integrity, and ethics.
Flexibility to adapt to changes in the work environment while maintaining a professional demeanor.
Strong oral, written, and presentation skills, including the ability to relay technical information to others.
Demonstrated time-management and organizational skills to meet deadlines and quality objectives.
Experience with Microsoft Excel, Word, and PowerPoint.
Ability to work at the M.C. Dean Chesapeake location.
Ability to travel to various work sites if required.
Ability to tolerate extended exposure to computer screens and extended periods of sitting.
Ability to reach by extending hands or arms in any direction and manipulate objects with finger dexterity, such as using a keyboard.
Ability to listen to and understand spoken information, communicate clearly, read and understand written information, apply general rules to specific problems, and identify and understand another person’s speech.

Nice To Haves

Active Secret security clearance.

Responsibilities

Complete visit authorization requests for surface ships in the United States and abroad.
Submit access requests for private shipyards in the United States and abroad.
Process Common Access Card (CAC), DBIDS, and other badge requests.
Track and maintain task performance status for Global Installation Contract delivery orders.
Assist Human Resources with onboarding new shipboard employees.
Work with Security to maintain visit requests for M.C. Dean and subcontractors.
Provide status updates to project leaders and others within the organization.
Perform GIC Program security briefings and debriefings, including SF 312, NATO, new-employee, and termination briefings.
Manage the SIMS document-control database for incoming and outgoing classified material.
Ensure classified material is accounted for, controlled, transmitted, transported, packaged, safeguarded, and destroyed in accordance with NISPOM and contractual requirements.
Assist employees with forms and training required for international travel.
Create and maintain Production, Change Order Notification (CORN), LAR, and CFR trackers for GIC tasking.
Disburse incoming mail and prepare mailing labels for UPS/FedEx envelopes and packages.
Transfer paper-based records to computerized systems.
Order approved supplies through vendors and verify delivered items against the order.