Project Administrator

BCCI•Greenville, SC

4h•Onsite

About The Position

Ajax Building Company, part of the STO Building Group, is currently seeking an organized and detail-oriented Project Administrator. The Project Administrator provides administrative and documentation support to project teams, helping ensure contracts, insurance requirements, project correspondence, financial documentation, and records are processed accurately and efficiently. This role works closely with project management, field teams, subcontractors, vendors, and internal departments to support day-to-day project operations. The ideal candidate is proactive, highly organized, and comfortable managing multiple priorities in a fast-paced construction environment.

Requirements

High school diploma or equivalent required
Prior administrative experience required
Proficiency in Microsoft Word, Excel, Outlook, and general office technology
Strong organizational skills with exceptional attention to detail and accuracy
Ability to manage multiple assignments, deadlines, and competing priorities simultaneously
Strong written and verbal communication skills
Ability to maintain organized and complete project records
Professional and effective communication skills when working with individuals at all levels of an organization
Ability to handle confidential and sensitive information with discretion
Proactive, dependable, and comfortable working both independently and as part of a project team

Nice To Haves

additional administrative or business coursework preferred
experience within the commercial construction industry strongly preferred
Current notary commission preferred, or willingness to obtain one if required

Responsibilities

Prepare, distribute, and track subcontracts, purchase orders, and change orders
Review subcontractor certificates of insurance and coordinate follow-up on missing or noncompliant documentation
Review and track subcontractor security documentation, including bonds and letters of credit
Prepare and distribute bid packages and addenda for construction management projects
Prepare, process, and distribute owner pay applications and owner change orders
Draft and distribute project correspondence and other administrative documentation
Create, update, and distribute project directories and contact lists
Maintain accurate electronic and hard-copy project records in accordance with company filing and document-control procedures
Coordinate project closeout, archival, and record-retention documentation as needed
Follow up with subcontractors and vendors regarding outstanding contracts, purchase orders, insurance certificates, bonds, and other required documentation
Support project teams with document routing, tracking, reporting, and general administrative needs
Coordinate the preparation and distribution of project materials to regional and jobsite offices
Perform notary services for pay applications, bids, and other project documents, as applicable
Communicate professionally with project teams, clients, subcontractors, vendors, and internal departments
Assist with additional administrative and project-related responsibilities as needed