Project Administrator

RLB Careers•Kihei, HI

3d•Hybrid

About The Position

The Project Administrator will be responsible for maintaining an open communication channel between the office and field personnel to ensure all paper work is accomplished in a timely and accurate fashion on assigned projects, expediting routing for approval of purchase orders/subcontracts, expediting receipt of certificates of insurance/licenses/bonds as required from sub-contractors, submittal logging/tracking and follow-up, typing and distributing punch lists, and obtaining receipt for close out materials to the owner. The Project Administrator should have the ability to identify opportunities within a project that will add value and help successfully accomplish the client ’ s desired project outcome.

Requirements

Two-year degree in project management or a related field. Working experience may substitute for the degree.
Skilled in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Excellent writing skills
Basic accounting skills
Ability to work at various job sites.

Nice To Haves

One to three years’ experience in design and construction or project management preferred
Contract administration experience a plus

Responsibilities

Aids project management services such as personnel, filing, budget preparation and control, records control, and special management studies
Works independently in the administrative management of a project to ensure smooth operation and client satisfaction
Coordinates and processes project invoices to ensure contract compliance, prepare invoice cover letters and transmittal documentation and submits to owner for payment
Coordinates collection and preparation of project reporting
Proofreads and corrects reports from staff
Coordinate meetings when necessary
Data entry and composition of administrative documentation
Order supplies and procurement for jobsites
Participate in weekly project meetings with design consultants, general contractors, project managers and clients
Work with project managers to develop weekly meeting agenda
Uses independent judgement and discretion on coordination of assigned construction project
Develop and distribute meeting minutes
Follow-up with project team members to ensure timely completion of assigned tasks
Monitor project schedules, log and track progress to meet design, construction and other deadlines
Develop monthly executive summary reports
Contributes to team performance by collaboration and effective communication.
Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes.
Adds to team effort by accomplishing other duties as assigned.